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The Administrative Assistant 3; Enterprise Associate & Business Solutions must be a self- starter that identifies requirements, anticipates requests and takes initiative to mitigate needs. Transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft Programs. Builds and manages relationships across Humana in support of the department objectives and the team. Typically works on semi-routine assignments.

Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Completes expense reconciliation accurately and timely for leaders supported.  Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion. Management, prioritization and completion of tasks for two executives and their organizational needs.

An ideal Candidate will have the following skills:

• Calendar Management
• Initiative
• Problem Solving
• Data Entry
• Office Administration
• Corporate Savviness
• Strong efficiency in scheduling and scheduling tools
• Multi-tasking

Use your skills to make an impact
 

Required Qualifications

• 3+ years of direct Administrative Assistance or related experience
• Experience with making travel arrangements
• Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology
• Ability to use multiple systems or software simultaneously
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Ability to balance multiple initiatives and prioritize workload
• Flexibility to support urgent business needs/request at minimum nights, weekends
• This role is posted for Applicants in Louisville; KY, Charlotte; NC, or Washington, DC. The person selected for hire should plan to work 2 days in office as a hybrid office Associate.

Preferred Qualifications

• Proficient in Microsoft Excel
• Notary
• Experience proof-reading/editing
• Experience with expense reports and reviewing financial documents to align with company policy

Additional Information

* This role will report to a Senior Vice President.*

Work-At-Home Requirements:
To ensure Home or Hybrid Home/Office associates’ ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office associates must meet the following criteria:
•    At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested
•    Satellite, cellular and microwave connection can be used only if approved by leadership
•    Associates who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.
•    Humana will provide Home or Hybrid Home/Office associates with telephone equipment appropriate to meet the business requirements for their position/job.
•    Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information

Interview Format:
As part of our hiring process for this opportunity, we will be using an exciting interviewing technology called HireVue to enhance our hiring and decision-making ability. HireVue allows us to quickly connect and gain valuable information for you pertaining to your relevant skills and experience at a time that is best for your schedule. If you are selected for a first round interview, you will receive an email correspondence inviting you to participate in a HireVue interview.  In this interview, you will receive a set of interview questions over your phone and you will provide recorded or text message responses to each question. You should anticipate this interview to take about 15 minutes. Your recorded interview will be reviewed, and you will subsequently be informed if you will be moving forward to next round of interviews.
 

Scheduled Weekly Hours

40

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