Administrative Support Coordinator

This is a hybrid position. The onsite requirements are currently one day per week at Corewell Health West Butterworth Hospital in Grand Rapids but are subject to change based on projects and meetings.

Are you an organized, detail-oriented professional looking to join a fun, high energy team that makes a real difference? The Office of Medical Education at Corewell Health in West Michigan is looking for an Administrative Support Coordinator to support our Office of Medical Education team. You'll play an integral role in supporting GME Operations leadership, assisting with faculty development, contracts, OME communications, and supporting events both big and small. This is the perfect opportunity for you if you have strong Microsoft Office skills, administrative experience, and a knack for keeping things running smoothly. If you love working on impactful projects, thrive in a fast-paced environment, and enjoy collaborating across departments, we can't wait to hear from you!

Job Summary

Directs and maintains accountability for complex, multi-faceted programs. Provides administrative support through the appropriate use of software and/or other tools. Exhibits initiative and knowledge to assure operations carry on in the usual manner in management's absence.

Essential Functions

• Calendar support for the Director of Graduate Medical Education (GME)
• Assist with contracts, Communications and events
• Project/Program support
• Utilizes the appropriate software applications to maximize efficiency and effectiveness of office workload.
• Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
• Composes documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
• Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
• Maintains schedule/daily calendar for staff members/rooms/equipment, making independent judgments regarding priorities/rescheduling. Arranges for conference/travel, meetings as needed.
• Collects, compiles, and prepares data for analysis and develops systems that facilitate tracking of data. Manipulates data to develop unique reports to meet special requests and reviews reports/data to determine accuracy.
• Directs and maintains accountability for completion of complex, multi-faceted programs/projects.

Qualifications

Required

• Associate's Degree or equivalent specific course work in office administration/secretarial science
• 2 years of relevant experience with the following:
  • Secretarial/clerical and computer skills
  • Administrative projects, program management, hospital/physician office, statistical data collection and analysis
  • Working in a high-volume service industry in business or accounting, cash handling, data systems, managed care, and Medicare product industry
  • Working in a health care or medical research environment
  • Dealing with the public, preferably in the medical or customer service field
  • Database development

Preferred

• Academic Medical Education knowledge
• Strong Microsoft Office Suite skills

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

• Optional identity theft protection, home and auto insurance, pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

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