Executive Administrative Assistant

The Executive Administrative Assistant will support the President of DRiV, plus several other key global roles. This position is responsible to support at a high level of confidentiality with the ability to multi-task efficiently.

 

Key Responsibilities: 

 

• Coordinate executive communications, including calls, emails, memos, staff meetings, etc. for internal and external needs.
• Make travel arrangements for the department and manage the spending requests related to these travel requests. 
• Prepare and submit travel and entertainment expense reports for Global team.
• Provide advanced administrative support for the team including but not limited to: 
  • Track progress against key deadlines and projects
  • Coordinate meetings: invite attendees, conference room scheduling, conference call setup, coordinating catering activities, publish / maintain meeting minutes and action registers for the department.
  • Manage and coordinate the ProCard usage for procurement requests that the department requires, and prepare monthly reports for approval and audit.
• Lead in the compilation and submission of weekly and monthly reports. Including but not limited to, quarterly/monthly staff reports, department budget charts, and updates to financial reports.
• Create and maintain the organizational charts as required.
• Access, compile, download and print various reports in SAP.
• Arrange corporate events ranging from customer meetings to internal or off site meetings globally

 

Required Skills:

• 5+ years of experience in administrative support for executive level/C suite leaders
• Must have advanced PC skills including Microsoft Office, MS Teams, Word, PowerPoint and Excel.  Additional skills in electronic technology including Apps, databases and advanced internet capabilities.
• Must be able to multi task in an international environment supporting multiple Vice Presidents
• Some light travel may be required including international. 
• Associates degree in a business related field preferred
• Working knowledge of SAP would be a plus.
• Excellent organizational and communication skills.