Administrative Associate

Administrative Support- 30% 

• Greet visitors when they enter the office and handle their inquiries or direct them to the appropriate person according to their needs.   
• Answer a multi-line telephone system and transfer calls to appropriate individuals. 

• Prepare and ship meeting and training materials. 

• Prepare and process staff travel expenses. 

• Respond to emails, forward messages, schedule, and confirm appointments. 

• Maintain filing systems and utilize word processing, database, and spreadsheet skills. 

• Maintain confidentiality of records stored in departmental office. 

• Maintain appropriate supply inventory for the office. 

• Train and support student employees 

 Teacher Ed Program Coordination – 20% 

• Maintain accurate teacher education records for all students from application process through program completion. 

• Maintain mailing lists and provide feedback to all students applying for admission to teacher education. 

• Serve as a representative for the department and a liaison for the program with other academic and administrative departments as well as students. 

• Attend appropriate meetings, record minutes for Office of Teacher Education committees, provide follow-up correspondence to appropriate parties regarding said meetings.  

Event Coordination – 20% 

• Assist with management of events for the TASN/ECM contracts. 

• Schedule meetings and organize events for the Office of Teacher Education. 

Financial Transactions and Budgets- 20% 

• Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office.  

• Compile and organize data to produce reports and presentations. 

Other Duties- 10% 

• Perform other duties as assigned in support of the College of Education and the ECM/TASN contracts. 

Education and Experience

Required Education and Experience - Time of Hire