Sr Administrative Assistant - Inpatient Oncology - FT Day Shift

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Myelosuppression/Stem Cell 10

Job Summary:

Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.

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Shift:

This is a full-time day shift position that works Monday - Friday.

Qualifications:

Four years of previous administrative/secretarial experience required.

**To Receive full consideration, please ensure that your application includes an updated and current resume that includes the start and end dates of any relevant positions you have held.

This is a dual-role position that will work for both the Myelosuppression and the Hematology/Oncology Units.

The Myelosuppression (Oncology/Bone Marrow Transplant) is a 34-bed unit that specializes in stem cell transplants, malignant hematology and clinical trials. Our patient focus is on family-centered patient care and maintaining the patient’s quality of life.

The Division of Hematology and Oncology conducts research and treats all types of adult cancers including solid tumor cancers and hematological (blood) disorders, as well as coagulation disorders and non-cancerous blood diseases. With over 80 faculty members representing a broad range of professional training and expertise, our dedicated team of professionals is committed to cancer care through research to better understand and treat cancers; state-of-the-art patient care and personalized cancer therapy; clinical trials, including Phase I drug development with subsequent Phase II and Phase III testing; training future cancer doctors and researchers; and cancer chemotherapy, pharmacology, and biological therapy with an emphasis on solid tumors.

KEY RESPONSIBILITIES
• Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
• Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
• Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
• Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marke