Sr. Administrative Manager

We are seeking a Sr. Administrative Manager. The Undergraduate Medical Education (UME) program, along with the Office of Medical Student Curriculum (OMSC), delivers the highest quality four-year Doctor of Medicine curriculum for over 500 learners in the Johns Hopkins University School of Medicine. In support of the UME mission, this position will serve as the administrative lead for all finance and human resource (HR) items related to UME as well as coordinate monitoring of Liaison Committee for Medical Education (LCME) compliance and continuous quality improvement (CQI) requirements for UME.

The CQI elements of the position will require this individual to assist with developing and implementing a CQI process to monitor and maintain compliance with LCME standards. This position will work closely with the Associate and Assistant Deans for UME and provide critical support and high-level administrative oversight for the CQI processes. Specifically, this position’s CQI work will include developing a centralized schedule for data collection and review, conducting data collection, annual documentation of findings of CQI data review relative to LCME standards, communication with multiple entities across the SOM, management of a comprehensive dashboard for compliance, assistance with actions to maintain or enhance compliance with LCME standards (e.g., writing or updating UME policies, supporting efforts to remedy any areas of non-compliance). This position will work with the UME deans to develop a process for continual curriculum review, document the process and ensure that the process is followed in accordance with the LCME standards.

The position will also work closely with the OVDE Administrator to provide support for UME operations, including assisting with human resource recruitment and retention, performing monthly reconciliations of accounting transactions, developing the budget, monitoring budget to actual expenses, assisting with procurement, analyzing processes and procedures, and revising/developing processes and procedures.

This position reports to the Associate Dean for Undergraduate Medical Education (UME) and to the Administrator, Office of the Vice Dean for Education, and is an integral part of the OMSC. The position works closely with all members of the OMSC, the Office of Vice Dean for Education, the Colleges Advisory Program, the MD Admissions Office, and Financial Aid Office as well as with other educational leaders (deans, directors, vice provosts, faculty, etc.) across the Johns Hopkins University, as well as medical students and staff.

Specific Duties & Responsibilities

Continuous Quality Improvement (CQI)

• With Associate Dean for UME, develop annual CQI plan for each of the elements within the LCME accreditation standards.
• Develop and implement a CQI project management plan (detailed task list and timeline), including but not limited to: Program outcomes data collection and generating reports, management, and review for all UME related activities within SOM.
• Documentation of findings of data review, relative to compliance with LCME standards.
• Identify areas needing improvement.
• Project management support for initiatives (task forces, working groups, curriculum reviews, UME policy updates) addressing CQI projects for the medical education program.
• Creation and maintenance of a CQI dashboard, and presentation of key findings to UME committees.
• Develop and implement plans to remedy areas of noncompliance or areas at risk of noncompliance.
• Collect and organize data from across the School of Medicine for review by the associate dean and School of Medicine leadership, used to prepare LCME and AAMC required reports annually.
• Work alongside Directors and Assistant and Associate Deans in UME to meet the educational mission objectives. Coach program administrators and other staff to meet UME mission objective.

Finance, HR, Administrative

• Prepares and coordinates yearly operating and capital budget for UME. Responsible for reporting and management of departmental funds for courses and tracks within the curriculum.
• Develop model for faculty and staff effort for centrally funding teaching roles/positions.
• Reconcile teaching faculty and staff salary budget with actual expenses with OVDE Administrator and Associate and Assistance Deans for UME. Works with department/division administrators and DOFs to update as needed.
• Develop and disseminate clear expense guidelines to all course directors and coordinators within the curriculum/courses. In conjunction with OVDE Administrator ensure adequate funding support for all course related expenses.
• Ensure accurate list of all faculty and course coordinator support. In conjunction with Associate an