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• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

We are searching for a versatile, dynamic, and experienced Office Coordinator to join the Vehicle Operations and Test Division of the Undersea Systems Office (USO) at the Penn State Applied Research Laboratory (ARL). The Vehicle Operations and Test Division is located at the Naval Undersea Warfare Center in the town of Keyport, WA. This position provides onsite office management and coordination of all administrative needs to the local division as well as a large volume of travelers from other ARL locations.   

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Coordinate security needs of visitors to NUWC Keyport for all visiting ARL teams, following strict protocols as required by Naval Base Kitsap- Keyport

• Communicate and provide exceptional customer service, meeting a variety of facility and administrative support needs for diverse stakeholders including internal ARL, external NUWC Keyport, other government, and industry personnel

• Purchase materials and supplies for the division as well as project-specific builds and fabrications by coordinating with outside vendors and internal stakeholders

• Provide complex domestic and international travel support to program engineers to include   researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses

• Handle shipping/receiving needs, maintain inventory, and coordinate required documentation for all shipments

• Manage data, files, inventory, and office calendars for local division

• Provide logistical and administrative support for a variety of meetings in office and off-site to include scheduling rooms, sending meeting invites, and monitoring meeting status

• Coordinate and track employee certifications for use of heavy machinery and submit required certifications

• Assist with facets of human resources, including submission of overtime paperwork, and recruitment, onboarding, and off-boarding of employees

• Assist with preparation and proofreading of classified and unclassified material, including presentations, engineering documents, reports, and mailings

• Assist division head with filtering and prioritizing communicati