Administrative Assistant

Hi, we’re TechnologyAdvice.

At TechnologyAdvice, we pride ourselves on helping B2B tech buyers manage the complexity and risk of the buying process. We are a trusted source of information for tech buyers, delivering advice and facilitating connections between our buyers and the world’s leading sellers of business technology. 

Headquartered in Nashville, Tennessee, we are a remote-first company with more than 20 digital publications and over 500 global team members in the US, UK, Singapore, Australia, and the Philippines. We’re proud to have been repeatedly recognized as one of America’s fastest growing private companies by Inc., as well as a Tennessee top workplace. We work hard each day and have fun, too, with monthly virtual events, recreational slack channels, and the occasional costumed dance from our CEO.

All positions are open to remote work unless otherwise specified in the requirements below. 

 

The opportunity

At TechnologyAdvice, talented, driven, and dedicated team members are at the core of our company’s success. We spend a great deal of time and energy to ensure we have the best people in the industry and that we foster an environment that they want to be a part of. We’re looking for someone just as passionate to help us coordinate the day-to-day success of our team.

The Administrative Assistant is responsible for the planning and execution of a wide range of team events and activities, administrative duties, and project support for the Director of Administration. This is more than your typical office coordinator role - we’re looking for someone that doesn’t just take tasks given to them, but seeks new opportunities and initiatives to find efficiencies where they are currently lacking. Our ideal candidate is professional, detail-oriented, and can move quickly between a variety of different projects with a high level of prioritization.

 

What you'll do

No two days will be exactly alike, but you can expect to consistently be responsible for the following in this role:

Team Support: 

• Assist with special projects and tasks as assigned 
• Research and present findings on critical topics and trends as requested
• Make business travel arrangements for the global team, such as booking flights, cars, and making hotel and restaurant reservations

Event Coordination:

• Planning and on-site coordination for in-person team events, finding solutions for any problems that arise during the execution process
• Plan and facilitate global virtual team events 
• Plan and help with day-of logistics for global volunteer opportunities
• Propose new ideas to improve the event planning process
• Assist with planning efforts and day-of support for quarterly and annual planning sessions for executive and leadership team

Office Coordination: 

• Greet guests and maintain all daily office operations including opening/closing the office
• Assist with set up for new hire process and ensure a positive candidate experience
• Maintain budgets and historical data for all administrative expenses incurred
• Manage catering orders onsite for all in-office lunches 4x week
• Conduct vendor research to evaluate purchasing options, compare pricing, and negotiate contracts, warranties, pricing, etc.

Who you are

• Must be able to work in-office 5 days a week
• 3+ years of professional experience in a business or administrative environment 
• Demonstrated experience planning and making logistical arrangements for events and meetings
• Experience independently researching, compiling, organizing, interpreting, and selecting data/materials from various sources and presenting 
• Demonstrated experience successfully managing projects in a fast-paced environment 
• Ability to collaborate with multiple departments, create project schedules, and ensure accountability to deadlines
• Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward

 

What we offer you

Our benefits and programs are designed to make your life better for you and your family..

• Comprehensive medical, dental and vision insurance
• 401K with company matching
• Flexible paid time off
• Paid maternity and paternity leave
• Pet insurance for your furry family members and co-workers 
• Wellness perks that include the Headspace App and monthly fitness reimbursements
• Ongoing career development opportunities, mentorship program, bucket list benefit, and more
• In-office snacks, beverages, catered meals, and even some ping pong