Administrative Assistant - Southern Nuclear Services - Birmingham

GRADE LEVEL: Non-Exempt 5-6

Senior Administrative Assistant – Southern Nuclear Services (SNS) - Corporate

Location: Birmingham, AL

 

Job Summary

The Senior Administrative Assistant provides high-level administrative assistance and support to the General Manager of Southern Nuclear Services. This role also supports the Director of Commercial Operations and Products and Director of Southern Nuclear Services and provides administrative assistance across the Southern Nuclear Services organization as needed.

The successful candidate will be a self-starter with exceptional organizational, communication, and decision‑making skills, and the ability to manage changing priorities with minimal supervision. This position is located at the Southern Nuclear Corporate Office in Birmingham, AL.

 

Education

• High School diploma or GED is required
• Higher level education preferred

 

Key Responsibilities

• Provide direct support to the General Manager of Southern Nuclear Services
• Manage executive level calendars, email, and scheduling
• Plan and coordinate meetings, conference calls, and leadership training sessions
• Prepare agendas, presentations, and meeting materials
• Record, transcribe, and distribute meeting notes
• Arrange travel (including international travel) and prepare/process expense reports
• Maintain electronic files and oversee document management
• Assist with budget oversight and administrative tracking
• Handle highly confidential and sensitive information with discretion
• Build and maintain effective working relationships with executive, general manager and administrative staff across the organization
• Provide general administrative support to the SNS department as needed
• Order office supplies
• Manage departmental timekeeping 
• Assist budget analyst with preparation of client invoices and documentation of expenses for client reimbursement 

  Experience Requirements

• Five (5) years or more of experience in an administrative, secretarial, or support role (strongly preferred)
• Experience supporting executive-level leadership (preferred)
• Demonstrated experience handling confidential and sensitive information
• Strong proficiency with office and business applications, including:
  • Microsoft Excel, Outlook, PowerPoint, Word, and Teams
  • Web-based document management systems (e.g., Documentum or similar)

 

Knowledge, Skills & Abilities

• Exceptional administrative and organizational skills
• Strong time management, prioritization, and multitasking abilities
• Excellent written, verbal, and listening communication skills
• High attention to detail and accuracy
• Ability to anticipate needs and proactively address next steps
• Ability to work effectively with individuals at all levels of the organization
• Knowledge of corporate travel policies and procedures
• Familiarity with electronic timekeeping systems and HR databases

  Behavioral Attributes

• Committed, high-performing, and dependable
• Positive, proactive, and solution-oriented
• Honest, candid, and professional
• Flexible and adaptable to changing priorities
• Team-oriented with a strong customer focus
• Demonstrates Southern Company’s Values in daily work

Southern Nuclear, a subsidiary of Southern Company (NYSE: SO), is a leader among the nation’s nuclear energy facility operators and an innovator in advanced nuclear technologies. Southern Nuclear is an essential part of Southern Company’s energy portfolio, operating over 8,200 MW across eight nuclear energy units in Alabama and Georgia at the Joseph M. Farley Nuclear Plant near Dothan, Ala., the Edwin I. Hatch Nuclear Plant near Baxley, Ga., and the Alvin W. Vogtle Electric Generating Plant near Waynesboro, Ga.

The company recently achieved commercial operation on Vogtle Units 3&4, representing an historic achievement for the nuclear industry and the country. Vogtle Units 3&4 are the first new nuclear units to reach commercial operation and be built in the United States in the last three decades. Southern Nuclear is a recognized leader in the industry in nuclear and fuel innovation, having been the first to deploy Accident Tolerant Fuels and winning over 10 consecutive Top Innovative Practice (TIP) Awards and eight EPRI awards.

For more than 40 years, Southern Nuclea