Budget and Office Lead (Administrative Analyst/Specialist Non-Exempt)

Job Title

Budget and Office Lead

Classification

Administrative Analyst/Specialist Non-Exempt

AutoReqId

551213

Department

Career Center

Division

Vice President, Student Affairs Office

Salary Range

Classification Range $3,879 - $7,488 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,879 - $4,781 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The Career Center strives to engage the CSUF student body to actively prepare for their future by providing guidance, sharing resources, connecting with employers, and instilling confidence. We facilitate student success in a diverse and competitive global society. We seek an exceptional individual to join our team as the Budget and Office Lead (Administrative Analyst/Specialist Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity.

The Budget and Office Lead provides administrative support, customer service, leads support staff and monitors and maintains units budget, and serves as a liaison to Human Resources and Inclusive Excellence (HRIE). Responsible for monitoring and maintaining multiple budgets, providing up-to-date forecasting and projection reports currently for State, Philanthropic Foundation, Auxiliary Services Corporation (ASC), State Budget, JLD Budget, and Student Success Initiative Fees/Budget for the unit. Initiates budget documents and budget planning meetings, processes authorizations, downloads and reconciles data, prepares reports, and processes documentation including requisitions, payment of invoices, check requests, travel, disbursements, and payroll. Assists director in overseeing day-to-day coordination of administrative operations including the development, implementation, and oversight of operational procedures to deliver service to students, alumni, and employers. Functions as the Career Center's primary liaison to key campus departments.

Initiates, analyzes, researches, and collects and prepares complex data of operating and financial reports, including time and attendance records, travel and expense reports, and personnel files. Provides and presents recommendations to management. Oversees purchasing and collection, deposits, and account maintenance. Coordinates work for support staff to assure timely completion of key responsibilities, quality service delivery, and effective teamwork efforts. Coordinates travel arrangements, make reservations, plan itineraries, and handles travel vouchers; make arrangements for meetings, retreats, planning conferences, and in-service training. Organizes overall processes to hire, train, and oversee student employees for the Career Center. Identifies opportunities for service improvement and operational concerns and makes recommendations for improvements to the Director. Participates in meetings, in-service training sessions, retreats and planning conferences, and other professional development activities. Oversees or assists in preparing agendas, taking minutes, and provid