Principal Associate, Procurement Operations, Requisition Management

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

Moderna is seeking a dedicated Principal Associate, Procurement Operations (Requisition Management) to ensure accurate, timely, and policy-compliant purchase requisition management as part of enterprise procurement operations. This role is critical to driving procurement efficiency and maintaining financial control across all departments within our growing Enterprise Solutions Hub (MESH) in Warsaw.

As an employee, you'll be part of a continually growing organization, working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives. Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience, with the potential to make a significant impact on patients' lives worldwide.

Here’s What You’ll Do:

On Operational Excellence:

• Create, own and manage purchase requisitions across all business units, ensuring accuracy, compliance with contract requirements, preferred suppliers, and sourcing strategies
• Proactively manage requisition queues and escalate process blockers when necessary
• Ensure transactional accuracy, documentation completeness, and audit readiness in line with internal controls
• Act as a subject matter expert for P2P processes, providing guidance and targeted training (one-on-one or in small groups) to business users on tools, processes, and compliance expectations
• Monitor and report on non-compliance issues and contribute to continuous process improvements
• Oversee testing and validation of system enhancements and new functionalities in SAP, Ariba, and ServiceNow, as applicable

On Project Leadership, Stakeholder Management and Functional Initiatives:

• Partner with leadership and the broader community in rolling out and optimizing cross-departmental process improvement projects
• Define and enforce consistent data standards and ensure our documentation process is clear, complete, and communicated effectively
• Collaborate with internal stakeholders to resolve operational challenges, share metrics, and align on improvements.
• Respond to internal and external inquiries in a timely, professional manner
• Prepare analysis and reporting for leadership and stakeholders
• Partner with the Digital team to ensure tools and applications function as designed
• Undertake additional duties aligned to the scope of the role and your qualifications

Here’s What You’ll Need (Minimum Qualifications):

• Bachelor’s degree
• 5+ years of experience in Procurement Operations
• Ability to own, prioritize and manage work with limited daily direction
• Anticipate needs and proactively recommend next steps
• Well-organized, proactive, able to prioritize in a dynamic environment
• Strong communication skills and ability to transfer knowledge in plain non-technical language
• Highly collaborative team player with the ability to work independently and make decisions
• Adaptable and resourceful with a process-oriented mindset
• Outstanding analytical skills
• Experience with financial systems including SAP, Ariba, ServiceNow
• Excellent English skills, both written and verbal. Additional languages are a plus

Here’s What You’ll Bring to the Table (Preferred Qualifications):

• Strong understanding of procurement processes and supplier collaboration
• Comfortable working in a fast-paced, international, cross-functional environment
• Proactive self-starter with strong organizational skills and the ability to manage multiple priorities with minimal direction
• Analytical mindset with the ability to interpret data and translate it into actionable process improvements
• Highly collaborative and adaptable, with a process-driven approach and a strong sense of ownership
• A desire to thrive in a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative

At Moderna, we believe that when you feel your best, you can do your best work.  That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.

• Quality healthcare and insurance benefits
• Lifesty