Business Administrator A, Fiscal Operations - Penn Dental Medicine

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Business Administrator A, Fiscal Operations - Penn Dental Medicine

Job Profile Title

Business Administrator A

Job Description Summary

With close supervision, administer all financial and administrative operations for Penn Dental Medicine. Work independently to manage, process, monitor and analyze revenue and expense transactions, purchasing card journals, weekly and monthly payroll and personnel activities, budget and forecast preparation and submission, expense reports and assets and work space updates. The incumbent will also manage and administer grants and contracts, monitors budgets, submits financial reports to corporate partners and funding agencies. Will generate monthly reports using Ben Financials or other financial systems and conduct monthly reconciliations. Ensure compliance of daily, monthly and annual financial policies and procedures, and meet all reporting requirements.

Job Description

Job Responsibilities

• Serve as initial default reviewer of all travel and entertainment (TEM) expense reports. Verify appropriateness of expenses and review attached receipts for compliance with University and PDM policies. Serve as subject matter expert for departmental delegates/travelers in Concur and TEM system. Verify PDA forms and non-Penn employee travel reimbursements in preparation of submission. Process purchasing card transactions for PDM's cardholders on a weekly basis to verify appropriate documentation has been received. Verify appropriateness of purchase in accordance with University buying policies (Commodity Matrix), attached required receipts and budgetary approvals. As transaction reviewer, submit corresponding journal entries to identified budget code, meeting established weekly deadline with General Ledger. Serve as liaison with University Purchasing Card Administrator to insure compliance with University policies.
• Provide financial support for a set number of departments/ divisions. This includes purchasing, trav