Senior Account Clerk- Human Rights Commission (1632)

Company Description

Appointment Type Permanent Exempt Category 18: Temporary Exempt position, special project-based position limited to no more than 3 years in duration. This position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head.

Application Opening: December 4, 2025

Application Deadline: Continuous, earliest close 5:00pm December 12, 2025

Compensation Range: $80,340-$97,578

Recruitment ID: RTF0159174- 01158526

About Human Rights Commission:

Rooted in community, the Human Rights Commission works in service of the City’s anti-discrimination laws by protecting civil rights, upholding dignity, and advancing equitable outcomes in San Francisco.  For more than 60 years, HRC has served its mandate to address the causes of and problems resulting from prejudice, intolerance, bigotry, and discrimination.

Established in 1964 by Mayor John F. Shelley as the Interim Committee on Human Relations, the Human Rights Commission is a department of the City & County of San Francisco.  The divisions and staff of the HRC secure, protect, and promote human and civil rights for all San Franciscans by:

• investigating and mediating discrimination complaints

• resolving community disputes and issues involving individual or systemic illegal discrimination

• providing technical assistance, information, referrals, and other supports related to human rights and social services to individuals, community groups, businesses, and government agencies

The Mayor of San Francisco may appoint up to 11 Commissioners to help develop policy at the HRC. Members of this public body represent diverse interests in the community and are able to leverage their professional and personal backgrounds to better address a wide range of issues impacting human and civil rights.

Job Description

INTRODUCTION

Under general supervision of the CFO, the Senior Account Clerk performs difficult bookkeeping and financial record-keeping activities within established procedures and systems. The position prepares, reviews, posts, adjusts, and reconciles accounting entries; verifies the correctness of accounting documents; supports invoice intake and payment processing; assists Program staff in aligning supporting documentation to grant and contract requirements; responds to routine inquiries; organizes source documents; uses automated accounting and spreadsheet tools; and performs related duties as required. The incumbent may act as a lead worker for a small clerical staff on specific tasks.

WHAT YOU’LL BE DOING

You will perform varied accounting and financial transaction work in support of HRC’s fiscal operations. Day-to-day activities include receiving and reviewing invoices, preparing payment vouchers, maintaining subsidiary ledgers, coordinating with Programs to obtain required backup, and assisting with reconciliations and reports to help ensure timely and accurate payments and records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial Record-Keeping & Posting

• Prepares, posts, adjusts, and balances entries to subsidiary ledgers; reconciles account discrepancies by reviewing source documents and system records.
• Verifies the correctness of accounting documents by checking calculations, coding, and approvals against established procedures.
• Organizes and files source documents according to accepted practice and retention standards.

Invoice Intake & Payment Processing

• Receives vendor and subrecipient invoices; reviews for completeness, correct coding, available funding, and required supporting documentation.
• Prepares payment documents (e.g., vouchers, journal entries, encumbrance adjustments) and routes for approval in PeopleSoft Financials and related tools.
• Tracks invoice status from receipt to payment; follows up with vendors and staff to resolve routine holds, errors, or missing documentation.
• Calculates encumbered balances of blanket and contract purchase orders to confirm funds availability prior to payment.

Program Coordination & Customer Service

• Assists Program staff in aligning invoice backup to grant/contract terms and HRC invoice guidelines (e.g., timesheets, proof of payment, receipts, deliverable confirmations).
• Responds to routine inquiries from internal staff, vendors, and the public regarding account status, payments, and balances by extracting and summarizing information from documents and systems.
• Makes regular contacts with