Executive Assistant

About Us

Senseye is a NeuroTechnology Company in Austin, TX on the cusp of revolutionizing Mental Health. Over the past 6 years we have invested millions of dollars in R&D to build our platform allowing us to measure cognitive activity via the eye through mobile phones. Through multiple iterations and use cases we are now focused on building the world's first Objective Mental Health Diagnostics on top of our core technology. Our first diagnostic is for PTSD and is entering clinical trials now, followed soon by additional indications for Anxiety and Depression. As the world struggles with a mental health crisis, it is not hyperbolic to suggest that an objective diagnostic platform, that gives clinicians a safe and objective accurate approach to identifying and monitoring mental health disease, will redefine how mental health services are provided and will enable access to treatment for hundreds of millions of sufferers. The Senseye platform has the potential to be the technology that drives this change.

Overview

We are searching for an experienced Executive Assistant for our CEO. Their #1 goal is to allow for our CEO to work smarter by always being one step ahead. The ideal candidate will be in the office before our CEO arrives, ready with his to do list as well as being able to quickly prioritize throughout the day as things pop up.

This is a full time position but can be hybrid. While you won't be expected to be in the office every day you will need to be most days of the week, as needed.

Ideally you will want to hold this job for 2 years with the ambition to find an area of Senseye you are really passionate about, and move onto that team at the end of a 2 year period of time. If you want to be be an EA long term, don't feel dissuaded from applying we just want to make it clear theres room to grow from this role as desired.

Responsibilities

• Proactive management of meetings, commitments (business/personal), and communication (calendar, email, scheduling internal & external meetings, conference calls, appointments, etc.)
  • Ensure meeting objectives, agenda, and preparation requirements are communicated in a timely manner
  • Assist with planning and execution of meetings and events, including managing all logistics such as scheduling, catering, gathering and delivering supplies, and offsite errands or special requests in preparation for the event
  • Coordinate agendas and meeting materials for groups of various sizes, take notes during meetings, and follow up on identified action items
• Proactively manage all domestic and international travel arrangements, including air, hotel & ground transportation, visa assistance, and detailed itineraries. Work with local and international teams to ensure trip objectives, outcomes, and presentation expectations are identified, communicated and agreed to in advance of departure
• Accurately complete expense reports
• Manage calendars in a strategic manner looking ahead to maximize usage of time and anticipating potential schedule conflicts and taking initiation to resolve them in a timely manner
• Assist in managing day-to-day office functions including responding to emails on behalf of CEO
• Attend meetings with and without the CEO in order to take meeting minutes along with presenting the CEO’s updates on their behalf if they cannot attend
• Ability to judge the relative importance of issues and act independently to address them
• Proactively take on new tasks or projects without instruction
• Enhance productivity of CEO by assuming responsibility for key outcomes and deliverables
• Proven ability to quickly learn new systems and processes
• Effectively and professionally manage interruptions of workflow with courtesy, remaining flexible and accessible
• Maintain utmost discretion in a high-trust environment while working through confidential information
• Ad Hoc Office Management work ie ordering supplies and groceries
• This position will also require the completion of some personal tasks as related to work duties, ie booking dog boarding when the CEO is on work travel.
• In general to keep our CEO as organized as possible along with any other duties needed to help drive to our vision, fulfill our mission, and abide by our organization's values
• This role will also work closely with our COO and Chief of Staff and perform EA duties as able for them.

Hiring Process:

1. Applications will close on Monday September 4th

2. By Wednesday September 6th you will be notified if we are moving forward with your application or not

3. Phone or Video Screen with a member of the Senseye team

4. Interview with our Chief of Staff and CEO.

5. Add