Administrative Assistant III

Description

Department: Public Works 

Reports to: Public Works Support Manager 

Salary range:  $1,850 - $2,174 (semi-monthly) 

FLSA Status: non-exempt, hourly 

Position closes: open until filled

Please keep in mind that the range mentioned above is the minimum to mid-point of the salary range for the role. Hiring at the mid-point of the range would not be typical in order to allow for future & continued salary growth.

When it comes to benefits, Teller County is committed to offering a comprehensive, affordable benefits package that meets the needs of our employees and their families.

· Two Meritain Aetna health plans to choose from –the County pays 50% to 100% of the premium depending on the plan you choose

· HSA plan – the County contributes $1,000 for employee only and $2,000 for employee plus one or more dependents

· Telehealth/Teledoc options – access quality healthcare from the comfort of your home, during your lunch break or while traveling

· Dental, Vision and Prescription drug coverage

· Basic and voluntary life coverage

· 401a retirement plan – employees contribute 4% and the County matches 8%. You are fully vested in five years.

· 457b deferred comp plans – both pre- and post-tax options available

· Time Off: Paid vacation, sick, 12 holidays, 1 floating holiday

· Aflac, wellness programs, EAP, education assistance, employee discounts, uniform allowance

 And so many more – click here to review our full benefits package

POSITION SUMMARY: Performs clerical office functions for administration and operations employees for the department of Public Works and all divisions.

DUTIES AND RESPONSIBILITIES: The duties and responsibilities listed below are central to the job and the employee must be able to perform each function satisfactorily. This list is not designed to cover or contain a comprehensive list of all duties and responsibilities and is intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Duties and responsibilities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

(1) Responsible for data entry into Maintenance Management System; track and update data to maintain and ensure accurate records; run monthly reports.

(2) Perform clerical tasks such as typing, transcription, telephones, copying, faxing, record keeping, and file maintenance.

(3) Serve as liaison with public/customers, contractors, inspectors and governmental officials as necessary.

(4) Issue, prepare, monitor and maintain receivable billings, for all divisions of Public Works, for right-of-way and transport permits; including collection and filing of permits. 

(5) Purchasing, process purchase orders, vouchers and invoices including the justification of vendor statements; reviews month-end reports of expenditure, budget reconciliation.

(6) Maintain and monitor Driver Qualification Files for all Department of Public Works employees who hold a commercial driver’s license (CDL). 

(7) Maintain various volunteer programs for Public Works, including application preparation, yearly volunteer updates, coordinate pick-up and disposal of waste and maintain inventory.  

(8) Monitor and coordinate conference room and fleet vehicle rentals. 

(9) Monitor central inventory for administration.

(10) Report to UNCC all locates for the entire public works department.

(11) Coordinate annual events as needed.

Requirements

MINIMUM REQUIREMENTS: The requirements listed below are representative of the knowledge, skills and/or abilities required. The list is not designed to cover or contain a comprehensive listing of all knowledge, skills or abilities that are required.

(1) Knowledge/Skills/Abilities:

Knowledge of: principles and processes for providing excellent customer service, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction; Microsoft Office and basic computer functions; general office procedures;  

Skilled in: use of basic computer software programs; understanding and applying pertinent laws, rules, regulations and policies; us