Executive Director, Administration & Governance

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CORE JOB FUNCTIONS

1.    Collaborates with key stakeholders to identify and prioritize discussion topics, ensuring the agenda aligns with organizational goals and addresses critical issues.
2.    Coordinates with executive leaders to create the necessary materials for each agenda item. This includes developing detailed presentations and other supporting documents that highlight key aspects of strategic projects.
3.    Ensures that all materials are accurate, comprehensive, and tailored to facilitate informed discussions and decision-making during the board meeting.
4.    Regularly updates senior leadership on the progress of board materials, identifying key milestones, addressing any challenges, and ensuring timely completion of all board related tasks.
5.    Takes full ownership of document management, ensuring the organization, maintenance, and consistency of all board-related documents. Implements best practices for document control and security to guarantee that all materials are accurate, up-to-date, and polished.
6.    Manages the board communication platform by overseeing the documentation and uploading of all relevant materials. Ensures that all documents are accurately uploaded, well-organized, and easily accessible to board members, facilitating efficient communication and collaboration.
7.    Collaborates closely with the board office to manage and coordinate all logistical aspects of board meetings, including coordinating with the Technology Team to ensure all technology functions properly and is set up in a format that maximizes readability and engagement with presentation materials.
8.    Facilitates seamless communication and support for the smooth execution of all board activities.    
9.    Oversees all day-of activities for board meetings, including running the presentation slides, ensuring all materials are finalized and distributed to leadership, and taking detailed notes during the meeting to track items needing follow up. Ensures all technology functions properly to facilitate a smooth and productive meeting experience.
10.    Ensures all follow-up actions from board meetings are thoroughly documented and tracked, providing regular updates to leadership and maintaining accountability for timely completion.
11.    Ensures integration of board meeting discussions and follow ups with ongoing initiatives and transformational projects, maintaining a comprehensive awareness of all institutional activities to align strategic goals effectively.
12.    Manages bi-weekly President & CEO meetings with the executive leadership team; manages the agenda, solicits input on topics, ensures room coordination and remote access, documents feedback & follow-ups, and integrates outcomes with board and other agendas.
13.    Supports the President & CEO in preparation for presentations (content elements) at other University governance forums, e.g. Faculty Senate, Faculty Council, Student Organizations.
14.    Champions continuous improvement in the board & other governance processes, regularly evaluating and refining practices to enhance efficiency and effectiveness.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary

CORE QUALIFICATIONS
 

Education:
Bachelor’s degree in relevant field; Advanced degree (MBA or other) preferred

Experience:
Minimum of 6 years of relevant experience (e.g. Chief of Staff, Board Liaison, Project Manager, etc.); Consulting experience at a top 20 consulting firm highly preferred.

Knowledge, Skills and Attitudes:
•    Experience in managing complex projects, including setting timelines, coordinating with various stakeholders, and ensuring timely completion of tasks.
•    Ability to work with diverse groups of stakeholders to identify priorities, gather input, and align on goals.
•    Ability to build and maintain effective interpersonal relationships.
•    Strong written and verbal communication skills to effectively update senior leadership and prepare comprehensive materials.
•    Meticulous attention to detail in preparing and