Department Secretary

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Assures quality documentation and complete reporting in the medical record by accurately assembling all Home Health patient and bereavement charts into specified order and analyzing those charts for any deficiencies. To effectively assure that all records meet Federal, State and Medicaid regulations for certification and licensure and effectively facilitates billing in a timely manner.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school graduate or GED.

2. Valid driver’s license.

EXPERIENCE:

1. One (1) year of experience in clerical position

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an exhaustive list of all responsibilities and duties.  Other duties may be assigned.

1. Assists with data entry in computer system; keeps records of plans of care/oasis forms that have been transmitted. 

2. Enters and transmits all Oasis Data.

3. Receives telephone calls, taking messages when appropriate and following through as needed.

4. Sorts mail, insuring that urgent correspondence and time dated material is prioritized as needed.

5. Maintains agency manuals, typing and collecting all revisions as needed.

6. Assists with maintenance of supplies, both office and medical, and orders when appropriate.

7. Assists with data entry of supplies used per patient as needed.

8. Works with answering service to notify of on-call schedule/changes to call schedule.

9. Takes responsibility for rolling/unrolling agency phones daily, as required.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, and grasping are necessary body movements utilized in performing duties through the work shift

2. Must have hearing within normal range

3. Visual acuity must be within normal range

4. Must have reading and comprehension ability

5. Must have the ability to move freely through the facility to perform daily and special tasks.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Exposure to bodily fluids, human tissues, contagious diseases, sharps, and explosive gases.

2. Exposure to cleaning agents and disinfectants.

3. Exposure to toxic gases, fumes, and odors.

4. Exposure to high stress and constant interruptions.

5. Exposure to electrical current.

6. Exposure to radiation from x-rays.

7. Exposure to wind, rain, snow, sleet, mud, high and low temperatures, animals and insects, and hazardous roadways.

8. Work may be performed in the patient’s home and may require extensive travel.

9. Subject to unpredictable situations. May be exposed to adverse or unpleasant home environments.

SKILLS AND ABILITIES:

1. Knowledge of medical terminology

2. Basic computer skills necessary

3. Must be capable of handling information of a confidential nature.

4. Must have the ability to work successfully under highly stressful conditions, and must be capable of adapting to varying workloads and work assignments on a constant basis

5. Must have the ability to comprehend and perform oral and written instructions and procedures

6. Must have effective reading and comprehensive skills

7. Must have strong communication skills, written and verbal

8. Must have ability to prioritize tasks

9. Must have independent decision-making ability

10. Must have basic math skills

11. Must have ability to respond to emergency situations in a calm, professional manner.

12. Must be capable of using computers to input and retrieve information.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift: