Advanced Life Support Administrative Assistant

Tufts Medicine is a leading integrated health system bringing together the best of academic and community health care to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, Melrose/Wakefield Healthcare, an expansive home care network and a large clinically integrated physician network, Tufts Medicine has more than 15,000 dedicated employees and caregivers.

Why Join Us? At Tufts Medicine - Lowell General Hospital, we’re more than a health system – we’re a community of the brightest minds and the biggest hearts in healthcare.  We combine academic innovation with compassion and community. Lowell General Hospital is a great place to work – with a family friendly culture, competitive salaries, and great benefits . If that excites you, then you belong with us.

Job Overview 

This position ensures continuous, efficient, and smooth operation of the department.  Involves being a clerk, receptionist, typist, and cognizant of customer service and time. Accomplishes these tasks, in part, by assisting callers, taking messages, managing the department’s calendar, placing purchasing orders, and maintaining an up- to-date filing system Handles matters of a routine nature to conserve supervisor’s time. 

What We Offer

Competitive salaries & benefits that start on day one

403(b) retirement with company match

Tuition reimbursement

Free on-campus parking

Career growth opportunities

Guaranteed hours and set schedule ​

Location: Lowell General Hospital - 295 Varnum Avenue - Lowell, MA

Hours: 40 Hours - Day Shift: 7am-3:30pm or 8am-4:30pm, Monday-Friday - No weekends or holidays are required.

Job Description 

Minimum Qualifications: 

1. High School diploma or equivalent. 

2. Two (2) years of related experience. 

Preferred Qualifications: 

1. Five (5) years of related experience. 

Duties and Responsibilities: The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list.  Other duties and responsibilities may be assigned. 

1. Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards. 

2. Types correspondence, reports, memoranda, special projects, technical papers, and related material for department staff as requested. Takes and transcribes dictation of a highly confidential nature.  

3. Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements. 

4. Receives, handles, and transfers phone calls and messages within the department promptly and courteously. 

5. Greets visitors in a friendly, professional manner and direct to appropriate person/place. 

6. Collects and gathers information needed for conferences, meetings, and reports. 

7. Processes all incoming mail, open and date stamp, organize the schedule of Administrative Manager for action, follow-up, file for review. 

8. Makes travel arrangements utilizing the hospital travel agent.  Arranges flights, hotels and conferences as requested.  Maintains