Accounting Officer

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Accounting Officer

Institution:

St. Cloud State University

Classification Title:

Accounting Officer

Bargaining Unit / Union:

214: Minnesota Association of Professional Employees

City:

St. Cloud

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$23.63 - $34.18

Job Description

The Accountant is responsible for all facets of accounting services at The Center for International Studies(CIS). This includes responsibility for accounts receivable and payable transactions, reconciliation and verification of accounts, and preparation of budget analysis and cost/revenue projections for Education Abroad and Away programs, International Admissions and Recruitment, International Student and Scholar Services, and the overall department. This position also provides administrative support for the Associate Vice President of Center for International Studies in the overall budget management and serves as the primary liaison between the department and the Business Services Office. 

1.    Prepare budget for 20+ semester and intersession/short-term abroad programs in 15+ countries.

• Analyze and prepare the cost/revenue projection for all existing and new education abroad programs.

• Review the estimated budgets with newly appointed faculty program directors to consider necessary adjustments based on the recommendations from previous program directors, university tuition and fee changes, foreign currency rate fluctuations and other factors.

• Develop payment schedules for total student cost for each education abroad program based on the estimated budgets.

• Process payment for all invoices and active contracts regarding education abroad programs.

• Review and update on-going overseas accounts and budget needs for active programs, depositing sufficient funds for program expenses.

2.    Maintain accounts for 20+ education abroad programs in 15+ countries.

• Provide training for 20+ directors annually with on-site program budget management, expenditure procedures and bookkeeping.

• Maintain a current and accurate balance account for each education abroad program.

• Monitor education abroad student payment record and funds receivable balance for each student.

• Process payment for programs to appropriate vendors, universities on behalf of director and or students as well as providing director with an advance to cover appropriate on site expenses.

3.    Advise education abroad students and their parents on program costs and options for financing education abroad program opportunities.

• Revise and update Center for International Studies Education abroad scholarship information, financial aid, work student opportunities and external scholarships.

• Meet with education abroad groups to give financial summary and advice. Meet with individual student when requested to provide additional information and financial advice.

4.    Revise and maintain office accounting guidelines and procedures in compliance with university policies.

• Perform a periodical review of office accounting procedures and guidelines to conduct business and transactions in accordance with policy.

5.    Monitor and update Center for International Education Abroad Accounts.

• Work with business services along with local and International banks to maintain a current balance of all education abroad accounts.

6.    Process the Center for International Studies Accounts Payable and Account Receivables

• Following business office accounting procedures, process purchase orders, prepare 1400 forms and apply student charges regarding program and application fees as well as international students insurance charges.

7.    Monitor and update all M & E accounts related to the Center of International Studies.

• Create annual budget regarding M & E account and maintain an updated monthly budget to provide information to the Associate Vice President of International Affairs.

8.    Provide travel expense reimbursement information to department staff, in relations to in state and out of state travel along with special forms information required when travel is international.

• Inform CIS staff of proper travel expense procedures and support the submission of expense reports and travel forms for reimbursement.

9.    Monitor and process spon