Position:

Financial Compliance Analyst II

Job Description:

What You'll Be Doing: 

Compliance & Project Management

• Validate supplier project approvals via email or portal.

• Verify project setup to ensure compliance with Arrow MDF policies and supplier-specific guidelines.

• Manage project creation and tracking throughout the full project lifecycle.

• Oversee verification, tracking, and reconciliation of all project expenses (expense reports, third-party invoices, journal entry uploads, etc.).

• Collaborate with Accounts Payable to rectify expense-related errors.

• Generate invoices and process claims for reimbursement as applicable.

• Apply and track payments received from suppliers for reimbursement of project expenses.

• Maintain accurate and up-to-date records and project data across multiple tracking systems (Marketing- , Project- , and Excel-based tools).

• Proactively resolve discrepancies and compliance issues with appropriate escalation when needed.

Cross-functional Collaboration & Influence

• Act as a trusted partner to Marketing, Supplier Managers, Finance, and Legal to ensure Co-op MDF programs are executed with compliance and efficiency in mind.

• Solve problems collaboratively - approach compliance conversations with a mindset of helping business partners achieve outcomes while maintaining appropriate risk controls.

• Drive alignment across departments on complex or ambiguous funding scenarios; help interpret and communicate policy in a business-friendly manner.

• Serve as a connector between stakeholders with different perspectives, ensuring clear understanding and agreement on project scope, funding guidelines, and compliance obligations.

• Help foster a culture of partnership and accountability within the MDF process, ensuring compliance is seen as an enabler, not an obstacle.

Risk Management & Process Improvement

• Identify potential risk areas within CO-OP processes and recommend solutions to mitigate risk.

• Partner with Legal, Compliance, Treasury, Corporate Audit, and Finance to ensure all transactions are validated and accounted for properly, as needed.

• Drive improvements to process efficiency, standardization, and compliance controls.

Leadership & Team Supervision

• Serve as a key liaison between team members and other departments (Marketing, Sales, Supplier Managers, Finance, Legal).

• Help resolve team conflicts and project escalations in collaboration with the Compliance Manager.

• Mentor and guide other CO-OP team members; assist in their professional development and technical training.

• Provide on-the-job coaching to team members on compliance procedures and project management best practices.

• Assist in defining clear team roles and responsibilities to ensure smooth project execution.

Success Factors

• Ability to manage multiple projects and deadlines with a high level of accuracy.

• Brings a collaborative and solutions-oriented mindset to compliance - known for building bridges across teams and helping stakeholders navigate complex situations.

• Proactive problem-solver who can work independently and escalate when necessary.

• Strong attention to detail and commitment to compliance excellence.

• Ability to influence without authority and drive alignment across Marketing, Supplier, Finance, and Legal functions.

• Collaborative mindset and ability to foster a positive team culture.

• Ability to clearly communicate process expectations to both internal stakeholders and supplier partners.

What We Are Looking For: 

• 2-4 years of experience in financial compliance, project management, or a similar role.

• Bachelor’s degree in Business, Finance, Accounting or related field (or equivalent experience).

• Advanced Excel skills; ability to create & manage complex spreadsheets.

• Experience with cross-functional collaboration across multiple internal and external stakeholder teams.

• Strong written and verbal communication skills.

• Ability to mentor and lead junior team members while managing own workload.

• Familiarity or experience with compliance and financial controls – preferred but not required.

Work Arrangement:

Hybrid: 3 days in office/2days work from home