HR and Payroll Integration Administrator

The HR and Payroll Integration Administrator will oversee HRIS administration, payroll processing, and data compliance to ensure seamless integration across systems. This individual will play a strategic role in enhancing process efficiency, ensuring legal compliance, and improving the employee lifecycle experience. The ideal candidate brings deep knowledge of Paycom or similar systems, a passion for process improvement, and a collaborative approach to cross-functional work.

Primary Responsibilities and Essential Functions of the Positions: 

HRIS & Payroll Operations

• Oversee HRIS system entries and changes to ensure accuracy of employee data and operational excellence. 
• Ensure payroll and HRIS procedures comply with federal, state, and local regulations, company policies, and industry best practices. 
• Manage profile setup, accrual, and other employee inquiries, advise employees on payroll matters, and resolve discrepancies. 
• Oversee and uphold data integrity, security, and compliance within the HRIS system. 
• Manage outsourced payment services to ensure quality service delivery and accuracy. 
• Review Paycom data for accuracy in payroll, employee classifications, accruals, and benefits administration. Manage employee’s status changes and updates.
• Foster a positive colleague experience by implementing best practices and effective processes to manage the employee life cycle employee, including onboarding, offboarding and employee records management.

Process Improvement & System Optimization 

• Lead process improvements within payroll and HRIS systems to meet organizational needs. 
• Scale processes to enhance operational efficiency, including designing and implementing internal controls. 
• Identify payroll-related challenges and system features to drive process improvements and enhance user experience. 
• Implement automation, policies, and procedures to improve service efficiency. 

Collaboration & Compliance 

• Partner with HR, Fiscal, and other teams to develop and maintain business processes and data submissions. 
• Conduct internal audits on data and system maintenance, including, but not limited to new hire set up, vacation/time off accruals, benefits set up, terminations, and other employee changes.
• Monitor and improve internal controls related to payroll processes.
• Ensure payroll and HRIS procedures adhere to federal, state, and local laws including FLSA, FMLA, ADA, wage and hour laws, and other labor regulations.
• Stay updated on employment laws, payroll regulations, and industry best practices to proactively address risks.
• Assist in handling HR-related audits, ensuring compliance with legal and ethical standards.

Documentation & Training 

• Create and maintain comprehensive documentation, training materials, and standard operating procedures. 
• Foster a positive employee experience by implementing best practices for managing the employee lifecycle (onboarding, offboarding, and records management).

• High School diploma or equivalent
• Associate or Bachelor's preferred 
• 5 years' experience HRIS and payroll functions 
• In-depth knowledge of core HR and payroll functions.
• Experience with HRIS implementations, optimizations, and system integrations.
• Proficiency in HRIS platforms, payroll systems, and business intelligence tools. (Paycom expertise is strongly preferred).
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills, with the ability to engage diverse stakeholders.
• Demonstrated ability to lead cross-functional collaboration between HR, Fiscal, and other teams

Benefits 

At Heartshare we offer a comprehensive benefit package based on full-time/part-time status. You can expect: 

• Rewarding Work in a team environment.
• Paid vacation, sick, personal days, and holidays.