Senior Project Coordinator

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

The Senior Project Coordinator will help complex, cross-functional product development programs within Advanced Engineering. This role ensures timely execution of deliverables across subsystems including Instruments, Vision, Software, and Clinical, with a focus on regulatory and clinical readiness. The coordinator will drive operational efficiency, facilitate governance, and help logistical and tactical workstreams as well as strategic initiatives such as V&V deliverables and regulatory submissions.

Job Requirements:

• Work with Program Managers tracking project plans, risk management plans, documentation, and tasks
• Succinctly monitor and report status: project milestones, documentation, action items, and deliverables
• Review projects for variances to schedule
• Proactively organize efforts to alleviate bottlenecks and speed execution
• Coordinate activities defined by the Program Manager
• Help/Drive meetings including taking minutes and tracking action items
• Initiate and implement business process improvements when gaps are identified
• Manage milestones and activities across Development, Quality Assurance/Test, and Operations members
• Closely track Verification and Validation protocols and reports for Regulatory submissions
• Exceptional partnership and direct participation with Regulatory during final preparations for submissions
• Solid comprehension of Quality Systems or Design Controls for Medical Devices
• Agile (ACCS) originator experience initiating ECOs
• Setup Design History File (DHF) structure; work with team to ensure DHFs are updated and accurate
• Coordinate design and phase gate reviews – Assembling presentations, checklists, and action items
• Liaison with Document Control and ECO Change Control Board (CCB) to ensure timely approval
• Familiar with software terminology and software development lifecycle activities and deliverables
• High familiarity tracing documentation in accordance to medical device design control requirements

Qualifications

Skills, Experience, Education, & Training: 

• Bachelor's Degree required.  Master's degree preferred. 
• 5+ years of experience in project coordination or program management within a technical or regulated environment, med device experience is highly preferred
• Familiar with waterfall and SCRUM project management
• Proficient in Word, Excel, PowerPoint, Project, Smartsheet, or other similar tools
• Proficient in ALM tools (such as MKS or Polarion), Oracle/Agile, and JIRA

Nice to have:

• Good organizational and investigative skills; proactive problem solving
• Excellent verbal and written communication skills
• Ability to quickly switch between many different projects
• Specialized training in a discipline such as computers and/or planning and scheduling

Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19.  Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit dis