Jobs and Careers

Travel & Expense Team Lead

United Statesfull_timeVerifiedPosted 19 May 2025

About the role

At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives.

We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: “What would I do if this patient were my mom?” That question drives everything we do.

But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Position Summary

Travel & Expense Team Lead is responsible for providing data analysis, primary administrative support and auditing of travel and expenses within the Organization along with communicating with the Travel Agency and Corporate Card Provider, to resolve any issues experienced by employees. The Travel & Expense Team Lead is responsible for fielding T&E team members’ questions before escalating to the T&E Team Manager, assisting T&E team members with expense challenges, and helping resolve expense concerns and escalations for T&E end users. The T&E Team Lead will act as a backup to the T&E Team Manager by engaging with vendors, handling complex travel and expense scenarios, and running team huddles and other team meetings when the team manager is unavailable. This role will also connect and collaborate with a diverse group of people within the division.

Job Responsibilities

Maintains compliance schedules, filing, and correspondence, including coordination to ensure critical deliverables are met within established timeframes to support the Company’s travel and expense compliance.
Coordinates cost control efforts relating to travel expenses identified.
Ability to collaborate with external company TMC – Travel Management Group, in order to accomplish internal goals and deadlines.
Writes, types, keys or otherwise enters information necessary to prepare correspondence, reports, contracts, and other documents.
Maintains record retention policy along with procedures to protect certain corporate documents for Accounting Department in compliance with SOX requirements.
Assists team with periodic research as needed such as expenses audits, worker’s compensation audits, and external audits.
Assist T&E team members with travel, expense, and policy related questions.
Assist T&E team members with complex travel and expense related scenarios.
Act as a liaison between end users and T&E team manager.
Act as a backup to the T&E team manager.
Assists as needed to perform other related duties and special projects as required.
Accepts other duties as assigned.

Required Qualifications

High school Diploma
3+ years experience working a related field.
Proficient in 10 key and alpha/numeric data entry.
Strong understanding of corporate card program management
Experience with optimization and improvement of expense processes
Excellent communication, organizational, and analytical skills
Ability to work collaboratively with cross-functional teams
Solid understanding of project management methodologies
Ability to work in a fast-past, competing deadline driven environment, while maintaining a high level of personal accountability.
Demonstrated task management, prioritization, attention to detail.
Electronic meeting/calendar and travel planning coordination experience.
Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use.