Contracts Coordinator

Shift:                         ALL

Security Clearance: No Clearance

ESSENTIAL FUNCTIONS AND PURPOSE (Job Description)

 

Performs duties in accordance with established procedures, instructions, and work routines.  Performs data extraction, analysis, and development in support of departmental functions.

 

POSITION DEMANDS (Education/Training)          

 

Typically has AA/AS or two (2) years’ directly related experience. Experience in a shipyard environment preferred.

 

POSITION DEMANDS (REQUIRED EXPERIENCE)

 

• Good reading and writing skills.  Excellent verbal communication skills.
• Excellent typing, interpersonal and communication skills.
• Proficient in Microsoft Office products and Adobe.  Able to develop and present metrics.
• Must have good speaking and listening skills. Able to understand and speak English clearly.
• Able to work with some supervision.
• Must be organized and use time wisely.
• Customer-service driven
• Professional appearance, business casual
• Must be punctual and reliable, with a proven attendance record.
• Must be familiar with editing Proposals in SMARTS.
• Must be familiar with analyzing data and entering in Mod logs.
• Must be proficient in loading and deleting budgets from Enterprise Budget program.
• Must be proficient in analyzing estimates and converting them into proposal format for submission to Northwest Regional Maintenance Center (NWRMC).

 

PHYSICAL REQUIREMENTS

 

 

Carrying

 

Lifting

X

Walking

 

Climbing

 

Pulling

 

Must be able to go on vessels

 

Crawling

X

Sitting

X

Visual Requirements:

X

Crouching

X

Standing

 

 

X

Hearing

X

Stooping

 

Other:

 

Kneeling

X

Talking

 

 

 

WORKING RELATIONSHIPS

 

Reports to the Contracts Manager.  Maintains internal contact with all NASSCO departments and executive management and external contact with NASSCO Suppliers and Customers. This position has no direct reports.

 

PRINCIPAL RESPONSIBILITIES

 

• Prepares, analyzes, inputs, and validates data for CLIN Proposals, unsettled and settled RCCs, Mods, Purchase Orders, and Breakfast Club Metrics.
• Enters budgets for CLIN Proposals and all settled RCCs.
• Contract Management of systems and records.
• Requests and confirms task numbers.
• Revises CLIN Proposals including NMDr copy and all RCCs based on negotiations.
• Verify GLC rates, Temp percentages, OT percentages, Award Fee, Cost Incentive Fee, and Schedule Incentive Fee for CLIN proposals and all RCCs based on each contract.
• Breakdown Subcontractor and Teaming Partner Quotes for ST and OT hours, Labor Dollars, Material Dollars, Sub Dollars, and fees.
• Converts CLIN Proposals into Government format to insert into SMARTS. This includes translating NASSCO GLCs into Government GLCs; Breaking out Teaming Partner’s Fee’s, Labor, Material, and Subcontractors; Figuring totals such as Prime with fee, w/o fee, with Team Partner’s fee, w/o Teaming Partner’s fee, etc.; and separating LOE, Consumables, and non-consumable material.  
• Prepares agendas, reports, and presentations, including updating weekly metrics and status reports. 
• Receives and confirms totals on MODs and Purchase Orders are accurate and distribute to accounting.
• Keep SMARTS, Mod Logs, and Sequence Logs up to date with the most accurate information.
• Acts as liaison with other departments.
• Performs duties for Contract Administrator and Cost Analysis is required.
• Able to coordinate the activities of and provide support to committees.
• Able to arrange, participate in, and implement as directed conferences and meetings.
• Observes and support NASSCO health, safety, and environmental policy.
• Systems administration for Contracts metrics, Mods, RCCs, Budgets, and Proposals.
• Manages and organizes budgets for Cost Reporting purposes.

• Other responsibilities and duties as assigned.

 

 

 

 

ACCOUNTABILITY

 

Accountable to