Job Posting Title

Construction Industries Board - Hearing Clerk/Building Inspector Secretary

Agency

170 CONSTRUCTION INDUSTRIES BOARD

Supervisory Organization

Construction Industries Board

Job Posting End Date (Continuous if Blank)

July 12, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

**Please submit resume with application. Please be sure to thoroughly review the job description/job duties before making application to this job opening. **

Administrative Programs Officer (Unclassified)
(Hearing Clerk – Building Inspector Secretary)
(FLSA CLASSIFICATION: Non-Exempt)
Salary: $50,006.39/Year ($4,167.20/month) - $52,638.31/Year ($4,386.53/month)

Job Description

Basic Purpose

Summary: 

Responsible for professional level administrative work for a specialized trade program area – processing applications for licenses/registrations/endorsements, maintaining records, preparing correspondence, managing the technical committee process, processes citations, and keeps track of cases/action. Provides administrative support to other managerial staff, provides services to agency customers.  Performs all other duties as assigned by supervisor or Administrator.

Essential Duties and Responsibilities:

Essential Duties and Responsibilities:

Hearing/Citation Clerk Duties:

           Duties include, but not limited to:

• As Hearing Clerk for the Construction Industries Board, timely manage CIB citation processes, meeting all deadlines. Accurately & promptly enter citation information into the CIB specialized citation programs; maintaining citation information, and generating reports for each CIB hearing, board, and committee meeting as needed. Responsible for verifying proper service of citations, orders, and other legal documents; work with cited individuals to process payments and any other needs; assist field staff with citation processing and management; prepare and submit hearing notifications; facilitate required due process notice of service; timely and precisely prepare dockets for hearings and facilitate document copies to legal and hearing counsel and board members prior to hearings; organize and assist Chair with conducting citation hearings; maintain hearing records and files. Oversee and manage citations that have delinquent service.  Monitor payment plans to assure payments are made as required.   Respond to telephone inquiries and provide requested information.  Perform all other related work as required and assigned.   

• Prepare and timely submit hearing notifications to appropriate parties.  Prepare hearing dockets and agendas for  Legal counsel within established deadlines prior to hearing. Comply with the Open Meetings Act requirements. Correctly maintain citation files for Electrical, Mechanical, Plumbing, and Roofing, trades. File meeting schedule dates with Secretary of State by December 15th of each year.

Building Inspector Secretary Duties:

Duties include, but not limited to:

• Directs the processing of license/endorsement renewals and applications for the Building Inspector trades.  Receives license applications and renewals and initiates processing of applications for the Building Inspector trade, initially determining if applications and licensees meet statutory and regulatory requirements to obtain licensing including verifying required CEU’s and no tax, unpaid citation, or child support holds, then forwards applications to Building Inspector Supervisor for approval.  Updates licensee information.  Completes processing of license by providing or sending it to licensee.  For deficient applications, sends deficiency letters.  For new licenses, obtain completion certification from National Code Organizations, print and send license, wall certificate, and congratulation letter.

• Process refunds. Submits refunds and makes copies of checks when issued.  Sends checks to recipients.

• Opens, and distributes mail; composes official correspondence for Building Inspector supervisor’s signature.

• Assists Building Inspector Supervisor in advising Building Inspector committee members and agency staff on application procedures and statutory requirements; ensures compliance with the Open Meeting Act; notifies Secretary of State of meetings, the Committee and