Patient Care Coordinator - Pineville

Patient Care Coordinator - Pineville

General Job Summary:  The Patient Care Coordinator is responsible for insuring the physician’s plan of care is accurately completed in a timely manner.  Duties include coordinating and insuring completion of the referrals with physicians, hospitals and other community services, scheduling patients for follow-up visits, assisting patients with questions and concerns related to delivery system access.

(This is a full-time position that will support our Primary Care team at our Pineville office Monday to Friday 8 am to 5 pm)

Primary Job Responsibilities/Tasks may include, but not limited to:  

• Schedules ancillary appointments and referrals.
• Follows-up on referrals and appointments to insure timely completion of physician orders.
• Schedules physician return appointments
• Completes forms/requisitions as needed to complete the physician’s orders.
• Obtains and sends patient medical records to support seamless care delivery.
• Ensure that records are sent within one work day of chart completion to all physicians involved in a patient’s care.
• Obtains ancillary results on all physician orders in a timely manner.
• Obtains referring provider clinic notes on all referred patients in a timely manner.
• Responsible for obtaining and documenting authorization requirements from insurance carriers for any scheduled referrals/procedures.
• Work at different Tryon office locations as needed.
• Monitor and check assigned Athena boxes and other assigned boxes for coverage.
• Other duties as assigned.

• Assembles patients’ health information including patient symptoms and medical history, exam results, X-ray reports, lab tests, diagnoses, and treatment plans.
• Ensures all related reports, labs and demographics are sent to the outside facility prior to their appointment.
• Reviews to ensure all forms are completed, properly identified, and signed and that all necessary information in the EHR.
• Communicates as needed with physicians and other health care professionals to clarify diagnoses or obtain additional information.
• Obtains lab/X-ray reports, hospital notes, referral information, etc.;
• Verifies insurance coverage and patient demographics;
• Updates charts to ensure that information is complete and filed appropriately.
• Ensures timely delivery of outside mail and communication to the physician