Office Manager

Overview

Be the glue that holds us together! 

 

We are a dynamic and fast-growing Construction Materials Testing & Geotechnical Engineering firm, leading the way in providing top-notch services to the construction industry. Our innovative solutions, cutting-edge technology, and passion for excellence set us apart from the rest. As we continue to expand, we need a vibrant Office Manager to keep our gears turning and ensure smooth operations.

 

The Office Manager/Executive Assistant will be responsible for a blend of administrative support, office management, and executive support. This position requires a professional who is organized, proactive, and able to handle both executive-level tasks and day-to-day office operations. Experience in Accounts Receivable and Collections is essential for this role.

 

Responsibilities

What You'll Do:

• Executive Support: Provide administrative support to regional and branch leadership, including calendar management for business development efforts.
• Office Management: Oversee day-to-day office operations, ensuring the office runs smoothly and efficiently. Manage office supplies, vendor relations, and office maintenance.
• Accounts Receivable & Collections: Manage the accounts receivable process, including submitting invoices and pay applications, following up on overdue payments, and internal coordination with project teams. Work closely with clients to ensure timely collections.
• Project Coordination: Assist in coordinating internal projects, meetings, and events, ensuring smooth execution and adherence to deadlines.
• Financial Administration: Support basic accounting functions, including processing invoices, managing petty cash, and accounts payable invoice processing.
• Reporting & Documentation: Maintain and organize records, prepare reports, and track key metrics related to office operations and financial performance.

Qualifications

What We're Looking For:

• A true go-getter who thrives in a fast-paced environment.
• A proactive problem solver with the ability to take full ownership of tasks and drive them to completion.
• Exceptional organizational and attention to detail.
• Stellar communication and leadership abilities to inspire our team.
• Previous experience in office management or related fields.
• Preference to candidates who have worked in the Construction Industry!
• Experience with Accounts Receivables and Collections a must.

Why Join Us?- Be part of a dynamic team where your contributions truly matter.- Work in a supportive and encouraging environment that values your growth.- Enjoy exciting opportunities for career advancement.- Embrace a flexible work schedule that respects your work-life balance.

 

Ready to Be Our Office Superstar? If you're the energetic and detailed administrative professional we're looking for, we want to hear from you! Join our close-knit team and take your career to new heights.

 

 

JOB ID: IND123