Executive Assistant to Chief Global Commercial Officer (Remote)

If you are a current Jazz employee please apply via the Internal Career site

Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit www.jazzpharmaceuticals.com for more information.

Job Description

The Executive Assistant will work as an integral member of Jazz Pharmaceuticals’ Global Commercial Organization (GCO). This position is accountable for providing comprehensive global administrative support to the Chief Commercial Officer and Global Commercial Organization Leadership Team (GCOLT). 
 
Job Requirements: 

A highly motivated, experienced professional is needed who is confident in their ability to deal with the challenges of working in a global fast and moving environment, with high and unpredictable work volumes, and frequently changing global travel and meeting plans. Must have outstanding organizational and planning abilities, proactive versatility, detail-oriented, calm under pressure, and be able to prioritize with minimal guidance. This position must be able to deal appropriately with confidential and sensitive information. 

The Executive Assistant for the Global Chief Commercial Officer will ensure the team runs smoothly, efficiently, and professionally, coordinating all activities including, but not limited to:  

• Able to operate seamlessly in a global environment spanning multiple time zones. 

• Manage calendars for CCO and other global BU/functional heads. 

• Mail/Calendar Outlook inbox support for CCO. 

• Manage appropriate commercial projects, as assigned by the CCO. 

• Effective communication (both written and oral) aligned to the office of the Global CCO. In addition, must direct the flow of communications from the home office to the Global Commercial field sales organization.  

• Plan global team and outside meetings, including off-site. 

• Create Power Point Presentations 

• Maintain Global Commercial Organization Org Charts and Rosters 

• Management of team purchase orders, check requests and invoices. 

• Management of team office supplies for offsite meetings, as needed. 

• Prepare and submit expense reports. 

• Maintain confidentiality for sensitive matters.  

• Act