Executive Assistant to the Office of the General Counsel

The Department of Children and Families (DCF) is seeking a dynamic executive assistant to provide support to the General Counsel’s office. The selected candidate will communicate closely with the General Counsel, executive leadership, and legal operations team. The incumbent will provide exceptional customer service and maintain efficient office operations by ensuring office systems, agency procedures, and general practices that are well organized and administered effectively.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Manage, coordinate, and monitor the general operation of the Office of the General Counsel and its related functions.  Responsibilities include handling highly confidential material for the General Counsel.
• Responsible to manage the appointments calendar and coordinate meetings for the managers in the General Counsel’s office. 
• Oversee incoming/outgoing correspondence for the General Counsel, Deputy General Counsel, Legal Operations Manager and other legal staff.
• Act as liaison for daily communication with the General Counsel’s Office and statewide DCF clinical and legal field staff. 
• Maintain a relationship of communication between the Office of the General Counsel and all levels of EOHHS, CYF Office of Human Resources and DCF staff. 
• Assist the Legal Operations Manager in tracking and processing all staff vacancies, postings and hiring packets for the legal staff of the agency, including staff in the five legal regional offices. 
• Assist in tracking and processing of records and document requests, subpoenas and court orders from the general public, DCF involved families, the courts and other involved individuals. 
• Assist with preparation of appellate briefs filed by the Office of the General Counsel.
• Assist the Legal Operations Manager with the fiscal operation of the Office of the General Counsel (OGC) and the legal regional offices. 
• Track and process of contracts for the OGC. 
• Handle highly confidential material for the OGC staff. 
• Assist as needed for the smooth operation in the Fair Hearing Unit, including but not limited to assisting in answering phones, process new hearing requests, sending out completed decisions and other duties as needed.
• Perform basic clerical duties such as filing, copying, mailing, answering phones operating office machines
• Learn and assist responsibilities of other general counsel support staff as requested. 
• Other duties in support of the General Counsel’s office as needed.

Required Qualifications

• Executive level secretarial skills; excellent interpersonal and communication skills with the aptitude to work independently and collaborate with multiple staff.
• Skilled in preparing general reports, using charts, graphs, and tables.
• Demonstrated ability to write clearly and concisely, express thoughts clearly and develop ideas in a logical sequence, ability to assemble items of information in accordance with established procedures.