Legal Support Assistant

DLA Piper is, at its core, bold, exceptional, collaborative and supportive.  Our people are the backbone, heart and soul of our firm.  Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career.  Let’s see what we can achieve. Together.

Summary

The position of Legal Support Assistant is dynamic and collaborative. As a Legal Support Assistant, you will be receiving assignments from lawyers and assistants within our Investment Funds Group and working in unison with other team members to ensure the timely and accurate completion of work. You will handle a broad range of administrative tasks, document production, and other support-related projects as needed.   

Location

This position is located in our Palo Alto office and offers a hybrid work schedule.    

Responsibilities  

• Receive assignments from lawyers and assistants within our Investment Funds Group and work in unison with other team members to ensure the timely and accurate completion of work.

• Monitor, accept, and complete work assignments through the firm’s software delegation tool and via email.

• Handle various administrative tasks, such as processing expense reports, check requests, time entry, prebilling tasks, conflicts checks, and opening new client/matters.

• Manage calendars, scheduling, arranging travel, and organizing documents, as needed.

• Special projects to monitor and track Investment Funds deals, checklists, and enter deal details into the firm’s Experience Hub will be a focused requirement of the role.

• File documents using our electronic system and assist with research for projects, pulling documents, and other related tasks.

• Ability to move from a variety of projects/special requests is crucial, as is the ability to prioritize to meet deadlines.

• Ability to move from team to team upon request to assist with projects/special requests as needed, while prioritizing to meet deadlines.

• Remain current in technical skills by taking offered courses and attending organized meetings and training as appropriate.

• Other duties as assigned.

Desired Skills   

Must have basic knowledge of Microsoft office. Good verbal and written communication skills and strong interpersonal skills required to interact with team members, business professionals, lawyers and other firm departments on a daily basis. Must have a professional demeanor and strong work ethic. Must have the ability to organize and prioritize multiple assignments and have strong attention-to-detail and follow through skills. Must work effectively in a fast-paced environment. Must be a self-starter and demonstrate the ability to take ownership and also work effectively as part of a team. Must maintain confidentiality and demonstrate strong professional judgment.

Minimum Education   

• High School Diploma or GED

Minimum Years of Experience  

• 1 year of experience performing basic office and clerical type duties in a law firm or professional service organization.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:   

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

• Provide timely, accurate, and quality work product.

• Successfully meet deadlines, expectations, and perform work duties as required.

• Foster positive work relationships.

• Comply with all firm policies and practices. 

• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

• Ability to work under pressure and manage competing demands in a fast-paced environment.

• Perform all other duties, tasks or projects as assigned.   

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.   

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequen