Accountant

Description

Position: Accountant 

Department: Finance Department

Employment Status: Permanent - Full-Time - Non-Exempt 

Schedule: Monday through Thursday 7:00 AM to 5:30 PM

Compensation: Grade 5; salary range begins at $19.59/hour

POSITION INTRODUCTION

This role is essential in maintaining the integrity of our financial records and ensuring compliance with Generally Accepted Accounting Principles (GAAP) for local governments. This individual will perform general ledger accounting functions, reconcile account balances, prepare and post approved journal entries, and serve as a backup to the Accounts Payable Clerk. 

ESSENTIAL DUTIES - KNOWLEDGE – SKILLS - ABILITIES 

• General Ledger Accounting: Perform general ledger accounting functions, ensuring accuracy and compliance with GAAP.
• Debt Schedules: Maintain and update comprehensive debt schedules for all bonds, notes, and other forms of debt. Ensure accurate recording and tracking of debt transactions in the financial system. Monitor debt service payments and ensure timely payments are made. Prepare detailed reports on debt status, including principal and interest payments, for management review. Assist in the preparation of debt-related disclosures and compliance reports. Collaborate with the Finance team to support debt issuance and refinancing activities. Ensure compliance with all relevant regulations and accounting standards.
• Reconciliation of Debt Schedules: Reconcile all City debt schedules for all bonds, notes, and other forms of debt to the general ledger and statements on a monthly basis.
• Accounting for Investments: Perform the accounting for all City investment accounts into the general ledger on a monthly basis, ensuring accuracy and compliance with GAAP. This includes the investment accounts for all operating funds, Pension funds, and Tax Increment Financing (TIF) investment accounts.
• Investment Reconciliations: Reconcile all City investment accounts per the general ledger to investment statements monthly. This includes the investment accounts for all operating funds, Pension funds, and Tax Increment Financing (TIF) investment accounts.
• Bank Reconciliations: Reconcile all City bank account balances per the general ledger to bank statements monthly.
• Other Account Balance Schedules: Maintain and update comprehensive schedules for all receivables, payables, and other balance sheet accounts for each fund. Ensure accurate recording and tracking of balances in the financial system. Prepare detailed reports on account balances on a monthly basis for management review.  
• Other Account Reconciliation: Reconcile all balance sheet account balances per the general ledger to the account balance schedules and source documents on a monthly basis (i.e. accounts receivable, accounts payable, payroll liabilities, etc.).  
• Accounting and Reporting for TIFs: Perform the monthly accounting for all City Tax Increment Financing (TIF) entries in the general ledger, ensuring accuracy and GAAP compliance. Prepare and submit all required reports and compliance documents for each TIF accurately and promptly for review and approval by the Director of Finance.
• Payroll Expenditures: Regularly compare and verify accuracy of all payroll and pension related entries transferred into the general ledger from Paylocity (the comprehensive payroll and human resources information system (HRIS)). Prepare any necessary adjusting journal entries to correct payroll postings in the general ledger and obtain approval before posting.
• Journal Entries: Prepare all routine and non-routine journal entries for approval; posting all approved journal entries into the general ledger and reviewing for accuracy.
• Audit Support: Prepare, maintain, and update all supporting schedules and workpapers for the City’s annual audits with external independent auditors, the WV State Auditor’s Office, and Federal auditors to ensure timely and accurate audit processes. Ensure all audit documentation complies with relevant regulations and standards. Assist in the preparation of financial statements and disclosures required for audits. Respond to audit inquiries and provide necessary documentation and explanations. Maintain organized and accessible audit files for future reference.
• Accounting for Federal Grant Award Expenditures: Prepare, maintain, and update the City’s Schedule of Expenditures of Federal Awards (SEFA) for both direct and passthrough awards on a monthly