International HR Contracting and Administration Manager

Location: Any MSF office*

Duration: 24 months

Contract: 100%

Starting date: February 2026

Application deadline: 14th of December 2025

Compensation and benefits: MSF practice is to offer the C&B package current in the MSF entity establishing the contract.

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. POSITION BACKGROUND

The International HR (IHR) Team, led by the International HR Coordinator, is responsible for developing and maintaining workforce and HR policies and tools for the MSF Movement under the guidance of the IDRH (the platform of HR directors). It undertakes a range of activities including:

• Developing and managing international projects for new workforce and HR services and projects (for example the Global Grading Framework)

• Coordinating, maintaining and supporting international and intersections HR policies, process and tools for the MSF Movement

• Working closely with HR stakeholders, including the HR sub-platforms

• Communication and knowledge management for the HR community

• Undertaking data analysis

• Providing strategic advice and support on workforce evolution and HR set-up to the Movement’s leadership

III. PLACE IN THE ORGANISATION

The International Contracting and Administration Manager is part of the International HR (IHR) team of MSF International. They will report to the International HR Coordinator. They also interact closely with contracting and administration referents in Operational Centres and entities and other HR stakeholders, such as the Intersectional Legal Department and the Global Procurement Unit.

IV. OVERALL PURPOSE OF THE POSITION

The purpose of the position is to contribute to the design, implementation and maintenance of effective contracting and administration for all MSF staff, including engaging with contracting offices and other stakeholders across MSF to provide advice and support, trouble shoot implementation issues, follow up and monitor how policies and tools are used and arbitrate differences where needed. The position will also contribute to strategic reflection of future evolution of workforce contracting and related HR service, including, monitoring existing contracting and administrative policies and processes.

V. MAIN RESPONSIBILITIES

1. Act as an internal expert on contracting, administration and hosting for MSF including the following:

• Maintaining oversight of types of entities & evolution of new ones and their impact on International Mobile Staff cross-admin and Hosting tools & processes

• Flagging key issues to relevant decision-makers/stakeholders & identifying solutions / partners to work on solutions (e.g. contracting issues)

• Onboarding / induction and providing guidance to new MSF ‘entities / structures’ on related policies & tools

• Custodian’ of International Mobile Staff cross-admin & hosting tools, championing the use of the tools and ensuring:

  o their consistent implementation & ongoing application

  o the embedding of institutional knowledge of the tools across MSF

  o the tools evolve with changing needs and environment

• Interlocutor for initiatives of other departments (e.g. Global Procurement Unit) in the domain of contracting & administration that affect multiple entities, e.g. membership of steerco on global travel policy framework;

• Liaison with ILD on legal/contractual matters that affect across entities)

• Focal point / conduit / channel for implementation of new & application of existing international HR policies that have (cross-)admin impact between “design” side and “implementation” side

• Ensuring documentation and knowledge management of contrac