PEOPLE OPERATIONS COORDINATOR

Job DetailsJob Location: SEATTLE, WA 98134Salary Range: $55,000.00 - $65,000.00 Salary/yearDCG ONE is one of the largest privately held marketing service providers in the country. Based in Seattle, with locations in NYC and Maryland, we help companies deliver their brand worldwide through creative, print, and fulfillment services.

 

ABOUT THE ROLE

The People Operations Coordinator plays a key role in supporting the daily functions of the People Operations (HR) team, helping to ensure a smooth and positive experience for all employees. This position is responsible for maintaining accurate employee records and HRIS systems, assisting with recruitment and onboarding, supporting compliance and reporting efforts, and contributing to employee engagement initiatives.

The ideal candidate is detail-oriented, highly organized, and able to handle sensitive information with discretion, all while thriving in a fast-paced, dynamic environment.

If this sounds like a fit for your skills and interests, we encourage you to apply!

BENEFITS


Paid Time Off
Medical, Dental, Vision
Life/AD&D Insurance
401(k) with matching
Accident Insurance
FSA, HSA
9 Paid Holidays
Monthly Cookie Days!


RESPONSIBILITIES


Coordinate and maintain employee records in HRIS and personnel files, ensuring accuracy and confidentiality, including medical and I-9 files (both paper and digital).
Respond to general employee questions regarding policies, procedures, and HR systems.
Administer employee changes in HR systems and ensure proper documentation and filing of transfers, promotions, job changes, salary adjustments, etc.
Assist with benefits administration, including enrollments, terminations, and employee inquiries.
Ensure HR policies and procedures are consistently applied and compliant with federal, state, and local laws.
Assist in preparing and generating HR reports, conducting research, and supporting data requests for audits or compliance as needed.
Maintain knowledge of HR laws, regulations, DEIA practices, and accessibility standards.
Support recruitment efforts by posting job openings (including internal and external job boards and university career sites), coordinating interviews, and communicating with candidates.
Assist with onboarding and offboarding processes, including background checks, orientation sessions, and exit procedures.
Assist with planning and execution of company events and employee engagement programs.
Track temporary employee status and assignments.
Perform clerical tasks including scanning, filing, mailing, and emailing.
Provide backup to the receptionist for front desk coverage as needed.
Maintain confidentiality and exercise discretion in all HR-related matters.
Perform other duties as assigned.


QUALIFICATIONS


At Least Two (2) years of human resources administration or related experience
At least three (3) years of experience performing administrative duties.
Excellent oral and written communication skills
Proficiency in MS Office programs
Must be able to handle sensitive information and maintain confidentiality
Must be able to complete and pass a Public Trust Security Clearance
Able to take initiative, work independently, and follow instructions with minimum supervision
Familiarity with HRIS platforms (e.g., ADP, Paycom, UKG, etc.) is preferred


ESSENTIAL ABILITIES


Strong Organizational Skills
Strong ability to act with integrity, professionalism, and confidentiality
Initiative and Independence
Self-Motivation
Customer/Client Focus
Excellent verbal and written communication skills
Excellent interpersonal, negotiation, and conflict resolution skills
Excellent time management skills with a proven ability to meet deadlines
Problem Solving/Analytical Skills
Technical Skills
Multi-Tasking and Prioritizing Skills
Attention to Detail
Collaboration and Teamwork
Flexibility & Adaptability


 

PHYSICAL REQUIREMENTS


Prolonged sitting and extensive data entry and typing
Minimal lifting of office equipment and supplies
May be required to frequently lift up to 25 lbs
Hand dexterity and strength
While performing the duties of this job, the employee is regularly required to talk and hear.
Prolonged standing for extended periods of time.


 

WORK ENVIRONMENT

This position is predominantly held in a clerical environment and may also work or access the production floor in an industrial warehouse setting.


This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration. The noise level in the work environment can be loud. 

Equal Employment Opportunity & At-Will EmploymentDCG ONE does not tolerate discrimination of