Associate Project Manager

Job Posting Title:

Associate Project Manager

Req ID:

10155949

Job Description:

Associate Project Manager, Growth Marketing Strategy

The Associate Project Manager supports the Growth Marketing Strategy team by ensuring campaigns, creative workflows, and cross‑functional processes run smoothly and on schedule. This role is highly detail‑oriented and execution-focused—ideal for someone early in their project management or marketing operations career who excels at organization, documentation, and keeping teams on track.

You will partner closely with Strategy, Creative, Legal/Brand, Ad Ops, and Channel teams to support campaign planning, asset delivery, trafficking preparation, and day‑to‑day operational updates. This role plays a key supporting part in helping our domestic marketing efforts launch efficiently and accurately.

Responsibilities:

Campaign & Meeting Support

• Assist with maintaining project documentation and Airtable dashboards that track campaign readiness, creative asset status, launch calendars, and key milestones.

• Prepare meeting notes, recaps, and action items for recurring cross-functional meetings.

• Track meeting follow-ups to ensure outstanding items are assigned and completed.

• Support campaign intake documentation by gathering necessary information from cross-functional partners.

Creative Operations Support

• Source essential visual assets, including key art, for select marketing campaigns.

• Collect, organize, and maintain creative assets, copy, and revisions from Strategy, Creative, and Channel partners.

• Maintain organized folder structures, consistent file-naming conventions, and version control to ensure assets are saved in the correct locations.

• Assist with providing channel teams with information needed for trafficking, including launch timelines, URLs, and variation details for dynamic creative assets.

Ticket & Workflow Coordination

• Create and maintain creative request tickets, ensuring all required information is included and accurate.

• Create and maintain creative approval tickets (for Brand and Legal review) for select campaigns, ensuring all submissions are complete.

• Monitor ticket progress and proactively follow up on upcoming ETAs, missing inputs, approvals, and deadlines.

• Track creative delivery status and maintain accurate project trackers throughout campaign execution.

Quality Assurance (Checklist-Based)

• Conduct checklist-based QA on creative assets and links prior to delivery:

  • Confirm file specifications (dimensions, format, file size) match channel requirements.

  • Cross-check asset versions across channels for consistency.

• Flag discrepancies and escalates to senior team members for review.

Reporting & Documentation

• Provide weekly status updates that summarize creative deliveries, outstanding approvals, project risks, and operational blockers.

• Maintain accurate documentation of file paths, tracker updates, and campaign timelines throughout the project lifecycle.

• Keep shared team drive folders organized and up to date, ensuring files/folders are accessible and easy for partners to navigate.

• Maintain and refresh templates (e.g., agendas, intake forms, tracker views) to support team workflows.

• Help collect baseline inputs for post‑launch retrospectives (e.g., “what slipped,” “missing copy,” “timing conflicts”).

• Ensure consistency across documentation, file organization, naming conventions, and operational processes.

Basic Qualifications

• 1+ years of internship or professional work experience in project coordination, marketing operations, creative operations, or related roles.

• Strong organizational skills with exceptional attention to detail.

• Comfortable working in fast‑paced, highly cross-functional environments.

• Proficiency with Microsoft Office Suite (Excel, PowerPoint, OneDrive/SharePoint, Teams) and Google Workspace (Google Docs, Google Drive).

• Ability to manage multiple tasks simultaneously and prioritize effectively.

• Strong written and verbal communication skills.

Preferred Qualifications

• Experience supporting marketing, creative, or digital production workflows.

• Familiarity with project management or ticketing systems (Airtable, Asana, Jira, Workfront, or similar tools).

• Basic understanding of digital marketing channels (Socia