General Affairs Specialist (Recycling)

Position Summary

This role is responsible for overall General Affairs duties regarding improving the contract management services, vendor management, and budgeting. This position pays invoices, heavily focuses in recycling and works on projects with the manager to improve processes.

Role and Responsibilities

1. Contract management of external service vendors for facility management such as janitorial, catering, recycling and etc. Process invoices on a monthly basis and track trends of the cost.
2. Provide facilities management activities in order to support production. 
3. Work on special projects to improve processes and assist the workforce. 
4. Provide goals and plans for the recycling program to get to zero landfill.  Oversees and facilitates recycling pickup and drop-off programs, ensuring compliance with applicable federal, state, and local ordinances and guidelines. 
5. Coordinates recycling collection schedules to optimize service quality and efficiency; assigns technicians and truck drivers to various routes. Coordinates shipments of recyclable materials to processing companies or recyclable shipping. Identify and investigate violations of recycling or solid waste ordinances. Implements community solid/hazardous waste management programs.
6. Sets recycling plans, goals, and initiatives in the community to minimize waste and encourage program participation and compliance.

Process invoices on a monthly basis and track trends of the cost. Prepares daily and weekly reports on log receipts.

7. Provide facilities management activities in order to support production.
9. Ensures recycling staff members are up to date for safety training. 
10. Maintain/Calibrate Scale Semi-annually. Keep a trend of scale weights and monitor daily.

11. Maintenance, installation, repair, and upkeep of recycling machinery and equipment. Perform preventive maintenance according to the equipment manufacturer’s recommendations. 

12. Assist with event planning for the facility.  
13. All other duties assigned

Skills and Qualifications

1. Education and Experience: High school diploma or GED required Bachelor's degree in business or related field preferred  
2. Experience: 0-2 years years of experience managing contracted vendors, including budgeting, quality reviews, and invoicing required.                                          3. Knowledge: Knowledge of waste management best practices. 
4. Skills: Proficient in MS Office applications, time management, problem solving and communication and leadership skills. 
Excellent interpersonal and customer service skills.                                                         5. Global Role but will not work directly with HQ. 
6. Physical Requirements:
7.Prolonged periods of walking, sitting at a desk and working on a computer.
8. All employees must be able to lift up to 35 pounds

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