Accountant/Office Administrator

Job Summary

CECO is a leading, environmentally focused diversified industrial company, delivering innovative solutions that protect people, the environment, and industrial equipment worldwide. With more than 150 years of history and deep application expertise, CECO serves a broad range of industries, including air, water, and energy transition markets. Our legacy began in 1869 with the founding of the Dean Brothers Pump Company, addressing high-temperature pumping challenges. A century later, Claremont Engineering was established, evolving into CECO Environmental. Today, CECO proudly encompasses over 20 trusted brands, each committed to providing solutions that safeguard people, the environment, and industrial operations.

 

As part of the CECO Environmental family of brands, Envirocare plays a critical role in delivering specialized pollution solutions that protect both people and the environment. By joining our team, you’ll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship.

 

We are seeking a highly organized and detail-oriented Office Manager/Accountant to oversee the daily administrative and accounting operations of our manufacturing operations.

 

The ideal candidate will have a strong understanding of accounting principles, proficiency in data entry, and excellent communication skills. Key responsibilities include ensuring the accuracy of financial records, collaborating with operations and bookkeeping, and supporting financial decision-making for long-term success. A background in financial management, manufacturing operations, and experience in scheduling with subcontractors and vendors is preferred. This role requires attention to detail, and the ability to manage multiple projects in a fast-paced environment while implementing growth initiatives and ensuring regulatory compliance.

 

This job description represents only the primary areas of responsibility; specific position assignments will vary depending on the needs of the department.

 

To perform the job successfully, an individual must be able to execute each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Your Responsibilities will be:

• Accounts Payable - Account for and process vendor invoices.

 

o Majority of invoices will come from the ECI purchasing manager.

o Remainder of invoices will come via USPS or email.

o Until the Shared Services (SS) transition, the invoices will need to be entered into QuickBooks.

o Process remittance payments for invoices.

 

 Issue checks and have them signed by one of the account signers.

 Once signed and mailed, upload to Cash Pro and send positive pay file to Treasury and/or ECI Controller to approve.

 

o Once transitioned to SS, there will still be invoices that need to be scanned in that are physically received and sent to SS to process for payment.

 

• Customer Invoicing - Issue customer invoices.

 

o Issue invoices for parts and service based on order packets.

o Issue invoices for capital projects based on milestone achievement.

o Troubleshoot any billing issues.

 

• Accounts Receivable - Account for and process customer payments.

 

o Login to Cash Pro daily to check on any payments received.

o Apply the payments in QuickBooks.

o Check mail for any physical checks.

o Endorse and take to bank to deposit.

o Apply the payments in QuickBooks.

o Once transitioned to SS, there will still be physical checks that need to be scanned in and sent to the SS team to apply to open invoices and then the checks will need to be deposited in the bank account.

 

• General Accounting - Assist in month end close.

 

o Produce reporting from QuickBooks.

o Book journal entries as needed.

 

• Ad Hoc Reporting

 

o As needed reports out of QuickBooks or Excel.

 

• Other Duties

 

o General office admin. duties supporting the shop floor, engineering, operations and sales.

o Check mail and distribute.

o Monitor office supplies and notify purchasing manager regarding any purchasing needs.

o Assist with inventory, including cycle counts.

o Assist with receiving.

 

• Other tasks as needed.

 

Required Qualifications:

• High school diploma required.

• Three to five years of experience in an accounting/office administration role.

• Experience in a Manufacturing environment.

• Proficiency in financial report writing and presentation skills.

• Proficiency in Microsof