Project Manager

Working at Real Chemistry and in the healthcare industry isn’t just a job for us. We got into this field for different reasons, but we all stay for the same reason – to uncover insights, make meaningful connections, infuse creativity, and improve the patient experience by transforming healthcare through AI and ideas.

Real Chemistry creates the world around modern therapies with over 2,000 talented professionals, and for the last 20+ years has, carved out its space at the intersection between healthcare, marketing and communications, data & AI, and the people at the heart of it all. We work with the top 30 pharma and biotech companies and are built for uncommon collaboration—we believe we are best together, bring together experts from a wide range of disciplines collaborate without barriers under a single, unified mission: to transform what healthcare is to what it should be. This one-of-a-kind model allows us to work in a way that better reflects how people experience healthcare—all with the intent to transform healthcare from what it is to what it should be. But we can’t do it alone – you in?

Job Summary

The Project Manager is responsible for the successful delivery of projects across the portfolio of multi-faceted integrated campaigns. They will ensure operational effectiveness through the management of delivery systems, financial systems, project management systems and resource allocation processes.

This person should have experience and proven ability in planning, staffing, budget tracking, and managing medium end-to-end integrated projects involving various media partners and multi-functional in-house teams. They will work with a disciplinary team of specialists to ensure delivery of digital projects (website/email, banners, app /VR), print projects (factsheets, infographics, brochures), branding projects (key messaging, logos, style guides), social activation projects (influencer, social campaign ideation, events, social posts on Facebook, Instagram, LinkedIn, and Twitter), creative campaigns projects (AI, photoshoots, illustration) and conference projects (booth, displays, leave-behinds).

The right person for this role will have a can-do attitude and be solution-oriented, providing recommendations to the team when challenges arise.

Responsibilities

• Develop project scopes (staff plans & project assumptions) and validate them with internal team.
• Manage timelines, hot sheets, status reports and project burn reports throughout the lifecycle of a job.
• Manage all projects from scoping and kick-off to release and deployment.
• Collaborate closely with subject matter experts: Account Management, Resourcing, Media, Analytics, Information UX, Strategic Planning, Creative, Editorial, Print Production, Tech (DEV/QA/Systems), Finance.
• Liaison with partner agency vendors.
• Manage projects’ financial health by monitoring burns and identifying project risks throughout the project lifecycle. Ensure that teams are staying within timelines and scoped hours.
• Ensure client objectives/guidelines are clearly defined, deliverables are also adequately informed by project brief and client feedback is clearly actionable and routed to the internal team in a timely manner.
• Successfully interface with key agency teams to ensure they’re on track to meet the agreed upon milestones (Account, Creative, Studio, Editorial, Print Production, Strategic Planning, Information UX, Technology, Programmers)
• Provide necessary direction and support to the team on the tasks and deliverables required.
• Lead the following internal meetings: hotsheet, weekly internal status, project briefings, internal creative reviews, and meetings with external vendors and take detailed recap/next steps notes.
• Route deliverables in Workfront to the appropriate core team members for review/sign off via electronic project routing system. Ensure signoff prior to key junctures, (brand team review, MLR review, disk release, asset handoff to vendor, etc.)
• Enforce agency process and manage the quality assurance (QA) phase for all projects.

Required Skills & Experience

• A minimum of 3+ years of project management experience working in a creative advertising agency.
• Working familiarity with healthcare industry-specific processes, including MLR processes.
• Knowledge in executing integrated digital marketing campaigns and an understanding of digital, social, and print marketing channels with oversight from a Senior PM.
• Experience working cross-functionally with copy, design, account, and project management counterparts to deliver products/services.
• Familiarity with platforms such as Workfront, Outlook, Veeva, Adobe, Box, OpenAir, JIRA.
• Ability to work in a fast-paced environment while maintaining a posi