Administrative Coordinator

Position Title & Department:

 Administrative Coordinator; Mission Integration Posting #

5270

Department Description:

The Office of Mission coordinates the university-wide effort to sustain and enhance the distinctive mission of USD as a Catholic university. The office serves as a resource for all those interested in acquiring a fuller appreciation of the richness and relevance of our history, mission and core values.

The university community is invited and encouraged to learn more about and come to a deeper understanding of our mission, especially our commitment to integrating intellectual, personal, ethical and religious formation, by participating in one of the many programs sponsored by the Office of Mission.

University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

This recruitment is open to current University of San Diego employees only. Only current USD employees are eligible to apply and be considered for this position.

This is a full-time temporary, benefit-based position with an anticipated end date of August 31, 2026. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

The University of San Diego’s College Corps Fellowship Program is seeking a highly capable, proactive, and mission-aligned Administrative Coordinator to serve as the primary administrative and operational partner to the Program Director. This full-time role is critical to the success and sustainability of the College Corps program and broader Mulvaney Center efforts. More than a traditional administrative assistant, this position is strategic, leadership-adjacent, and collaborative.

The Administrative Coordinator will manage key program logistics, communication systems, financial processes, stakeholder engagement, and staff coordination while co-developing training systems, internal standards, and scalable workflows. This role also coordinates with the Executive Assistant to the AVP for Community Engagement & Anchor Initiatives on institutional efforts.

This individual will play a vital role in representing the professionalism, care, and mission-driven commitments of USD’s service-learning work — both internally and in the community.

Duties and Responsibilities:

Executive & Strategic Operations Support:

• Serve as the primary coordinator for the Program Director’s calendar, travel, communications, meetings, and project deadlines.
• Coordinate cross-team updates and briefings from College Corps staff to keep the Director informed of day-to-day operations.
• Draft, review, and organize internal documents including MOUs, event briefings, and program protocols to be reviewed by the Director and AVP.
• Prepare program budgets, expense reports, and administrative summaries for review by the Director.
• Represent the Director in meetings and events when needed.
• May support day-to-day functions of the program and oversight to other coordinators from a managerial capacity for the Director.

Program Infrastructure, Staff Development & Standards:

• Co-develop internal guides, program manual