UNIV - Executive Assistant II - EVPAA

Job Description Summary

Directs a wide range of complex and confidential administrative tasks for the MUSC enterprise Chief Artificial Intelligence Officer(CAIO). This position will provide direct administrative support to the CAIO and to the MUSC Center for Artificial Intelligence, and will also support the CAIO in her additional administrative roles of Associate Dean for AI and Director of the Division of Computational Health Sciences and AI in the College of Medicine. Duties will include operational support for the Center and the CAIO to include purchasing, travel arrangements, administrative support for seminar series and other similar activities, executive personnel calendars and processing reimbursements. The Executive Assistant will manage multiple priorities simultaneously, providing immediate responses to inquiries both internal and external. This position requires a motivated self-starter with the ability to quickly shift gears and multi-task in order to manage the daily requirements and goals for the center and the CAIO.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC005532 EVPAA - Center for Artificial Intelligence

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

57,334.00 - 81,707.00 - 106,080.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Positions assigned to this class are responsible for the administrative activities of a division, department, facility or major section of a state agency. They do not have programmatic responsibilities. While supervision is not required, positions may be responsible for supervising administrative, technical, support and/or professional personnel. Coordinates general administrative, business management and/or support activities. Performs or supervises the performance of activities related to fiscal management, personnel management, procurement, supply services, auxiliary services, etc. Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and preparation of funding requests. Conducts confidential investigations and complex special assignments; prepares and maintains specialized records and reports. Establishes and provides consultation on administrative policies and procedures. Coordinates personnel activities for the division, department or facility; serves as resource person on personnel policies and procedures.

35%- CAIO- Assistance

Provide administrative support to the CAIO, and will also support the CAIO in her additional administrative roles of Associate Dean for AI and Director of the Division of Computational Health Sciences and AI in the College of Medicine.

• Establishes and manages correspondence CAIO and executive team calendar management calendar.  

• Coordinates and manages meetings; prepares meeting minutes; and secures meeting locations, catering, etc. as needed.

• Provide general operational and administrative support for the MUSC Center for Artificial Intelligence and to the Division of Computations Health Sciences and AI, to include procurement, travel arrangements, processing travel reimbursements, etc.

• Provide support for seminars, lecture series, retreats, and other special events within the MUSC Center for Artificial Intelligence and within the Division of Computational Health Sciences and AI. Coordinate and schedule visits for prospective faculty members.

• Uses independent judgement regarding the CAIO's

30% - Communication Strategy

Executes complex and confidential administrative services for the CAIO including contacts with University and other communities. Confers with governmental officials concerning planning, budgetary and legislative matters affecting the agency mission and mandates. Consults daily with the leadership and other senior administrators on behalf of the CAIO concerning matters of administrative urgency.

• Receives and screens incoming correspondence, calls, and visitors to the CAIO’s office.

• Manages meetings/conferences and travel arrangements for CAIO.  Coordinates with Finance and Administration Manager and Budget Manager regarding service agreements, event agreements contracts, invoicing and payment logistics.

• Composes, edits and updates correspondence, meeting minutes, presentations and reports for CAIO.

• Maintains confidential files, assists with presentations and reports

• Actively engages with other academic institutions and state agencies on behalf of the CAIO.

20% Event, Committee and Meeting Management

Provides leadership