Administrative Services Coordinator - School of Music

The School of Music is seeking a full-time Administrative Services Coordinator. This position performs administrative and academic support in the School of Music requiring a high degree of discretion and independent judgment and gives occasional support to other Performing Arts departments as needed. This position serves as the first point of contact for all visitors to the School of Music and assists, faculty, staff, and students with day-to-day operations.

Key Responsibilities

• Serve as coordinator and main point of contact for the School of Music administrative office, triaging requests for information to faculty and staff as needed.

• Support the daily operations of the School of Music, including, but not limited to, assistance at specialized events and activities, procurement of office and event supplies, preparing weekly event emails, and managing School of Music websites

• Provide administrative supervision for student monitors in the School of Music and house managers and ushers for School of Music and Department of Dance events. This includes recruitment, onboarding, and scheduling.

• Track event attendance and visitor data for the School of Music and Department of Dance for annual reports.

• Other duties as assigned by the School of Music Operations Specialist and the Performing Arts Administrator in support of the School of Music and Department of Dance.

For a full job description or questions about this position, please send an email to kellie-kucera@uiowa.edu.

Education Required

• Bachelor’s degree or an equivalent combination of education and administrative work experience is required.

Required Qualifications

• Some (6 months to 1 year) administrative experience is required.

• Demonstrated extensive knowledge and application of oral and written communication and relationship building skills.

• Must be proficient in the use of software applications such as Microsoft Office.

• Demonstrated attention to detail.

• Knowledge of and ability to utilize tools, techniques and processes for gathering and reporting data.

Desired Qualifications

• Knowledge of university policies and procedures

• Previous administrative experience in a higher education setting.

• Experience supervising employees or professional staff.

• Knowledge of and/or interest in music and the performing arts.

Position and Application Details

For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #25005905.

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.

• Resume

• Cover Letter

Applicants are encouraged to submit their materials as soon as possible as review of applications will begin immediately. Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment