Project Manager

This is a remote position.

Schedule:

• Work Schedule: This would be 20-30 hours a week.
  

Client Timezone: PST (Pacific Standard Time)

Client Overview

Join a dynamic marketing agency that’s revolutionizing the way businesses approach their creative projects. Our client is a forward-thinking company that manages multiple high-profile accounts, leveraging a network of talented freelancers to deliver top-notch results. They’re seeking a detail-oriented professional to streamline their operations and take their project management to the next level.

Job Description

Are you a master of organization with a passion for keeping multiple plates spinning? We’re looking for a talented Project Manager / Assistant to join our innovative team. In this role, you’ll be the linchpin that keeps our creative projects running smoothly across multiple companies. You’ll coordinate with freelancers, manage deadlines, and ensure clear communication throughout the project lifecycle. This is an exciting opportunity to showcase your exceptional organizational skills and make a significant impact on creative project delivery in a fast-paced, tech-savvy environment.

Responsibilities

• Orchestrate project timelines and deadlines, coordinating with a diverse team of freelancers to ensure timely delivery of high-quality work
  
• Manage and optimize multiple calendars across various projects and companies, ensuring smooth scheduling and preventing conflicts
  
• Leverage cutting-edge AI tools to generate and distribute comprehensive meeting notes, keeping all team members informed and aligned
  
• Proactively send updates and reminders to freelancers, maintaining clear lines of communication and preventing potential bottlenecks
  
• Assist in overall project management across multiple companies, adapting to different cultures and requirements with ease
  
• Utilize project management tools to track progress, identify potential issues, and implement solutions to keep projects on track
  
• Collaborate closely with creative teams to understand project needs and translate them into actionable tasks and timelines
  

Requirements

• Proven experience in project management or administrative assistance, preferably in a creative or marketing environment
  
• Exceptional organizational skills with the ability to manage multiple projects simultaneously
  
• Strong communication skills, both written and verbal, with the ability to interact effectively with diverse teams
  
• Proficiency in calendar management tools and project management software
  
• Familiarity with AI-powered tools for note-taking and task management is a plus
  
• Adaptability and quick learning ability to navigate different company cultures and project requirements
  
• Self-motivated with a proactive approach to problem-solving and process improvement
  
• Comfortable working in a fast-paced, dynamic environment with changing priorities
  
• Ability to work part-time (25-30 hours per week) in the Pacific Standard Time zone