Executive Assistant to the Country Manager for Poland

Our Purpose

We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.

Title and Summary

Executive Assistant to the Country Manager for Poland

The Executive Assistant role supporting Country Manager Poland includes performing general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, travel arrangements, expense reporting, calendar management, ordering supplies, and maintaining department records.


The role requires an individual who is highly organized, who can think ahead, is even-keeled, personable and with a customer support mindset.
• Provide full administrative support, including:
o Calendar management
o Substantial travel arrangements, both domestic and international, many times requiring visa applications/processing, as well as travel logistics by researching best flights/accommodation options according to venue
• Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies
• Manage Travel & Expenses (T&E) effectively and submit individual/team expense reports in a timely manner in compliance with finance policies
• Coordinate team meetings (onsite and offsite), guest speakers, catering, venue booking and other event specific needs
• Ensure all meeting support is appropriately coordinated for meetings and events
• Assist with miscellaneous projects as needed

All About You
• Fluent in Polish and English
• Experience booking international travel a must, including visa requests
• Solid experience in a business administration support capacity interfacing with senior and executive level management
• Proactive and highly organized with attention to detail
• Ability to keep calm under pressure
• Strong business judgement and professional etiquette
• Ability to multi-task and organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Strong communication skills
• May research special topics as assigned:
o Serve as administrative liaison with others within and outside the company
o Develop and produce reports as assigned
o May monitor and coordinate work of other employees or temporaries.
• Education: High School education. College degree is a plus.
• Knowledge / Experience: Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.
• Skills / Abilities: Strong knowledge of department budgets and desk top computer software.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.