Executive Assistant (Hybrid)

Role and Scope of Position:
This position provides high-level, diversified Executive support to assist and/or relieve the respective Senior Executive of complex details.  Responsible for providing a variety of secretarial and Executive support duties and for ensuring the efficient organization and operation for the Senior Executive.  Works independently to perform daily office activities and procedures (office supplies/services, budget monitoring and control, record-keeping systems, incoming correspondence, etc.) to ensure a smooth office atmosphere.  Individual must be a highly trusted partner responsible for exercising confidentiality, tact and diplomacy.

2.  Essential Functions: 

• Provides confidential and non-routine Executive support to the Senior Executive: 

• Collects information, researches issues, and analyzes data and prepares reports 

• Makes and implements routine decisions for the Senior Executive within defined and established limits 

• Maintains Senior Executive’s schedule and calendar: 

• Arranges meetings, appointments, and travel; controls calendar by proactively managing executives’ schedules. 

• Screens and prioritizes requests for executive’s time 

• Takes meeting minutes at executive staff meetings and independently follows-up on assigned action items 

• Coordinates complex and often sensitive activities among various parties; maintains total confidentiality 

• Manages telephone, written correspondence, and personal contact with the Executive by maintaining current awareness of priorities and personal preferences: 

• Prioritizes items for personal review and response 

• Reviews, extracts and summarizes lengthy correspondence and documents 

• Responds to mail and personal contacts on own initiative (within guidelines established by the Senior Executive). Initiates, prepares and distributes a variety of internal correspondence. 

• Maintains records to ensure timely action or follow-up 

• Receives, screens and directs incoming calls, visitors, mail and email 

• Participates in the planning, scheduling and conducting of off-site executive-level meetings 

• Participates in the development, enhancement and final editing of presentations 

• Ensures the effective functioning of the Office: 

• Establishes and maintains uniform procedures (correspondence, information flow) 

• Authorizes expenses and invoices and manages executive accounts as directed.  Assembles and completes expense reports and other administrative assignments 

• Contributes to the organization’s success by providing efficient, high quality customer service, to all internal and external constituents 

• Participates in the development and implementation of secretarial standards, policies and practices for Eversource 

• Works collaboratively and develops strong working partnerships with other Operating Company presidents’ Executive assistants 

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• Technical Knowledge/Skill/Education/Licenses/Certifications:

Technical Knowledge/Skills: 

• Demonstrates a record of high-performance standards and strong organizational skills
• Excellent interpersona