Project Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is looking for a Project Assistant, to support our Project Managers, Marketing Professionals, and Project Administrators within our California Regional Resilience Water Business Team! This role can be performed in the office, hybrid, or remotely. 

This is an exciting opportunity for a self-motivated individual to join our team with support from one of the best-qualified consulting firms in the country. The Project Assistant (PA) will be responsible for project specific work, such as: billing, tracking progress of various ongoing projects, preparing reports regarding contracts for management use, arranging team/project meetings, monitoring schedules, project budgets and preparing and distributing routine correspondence related to the projects, for a variety of project teams simultaneously. The PA will be primary support to Certified Project Managers.

Role accountabilities:

As a Project Assistant, you will track and monitor project schedules, budgets and all support all aspects of project and financial management.

Other responsibilities include:

• Prepare monthly project billings.
• Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
• Setup new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to public and private client contracts.
• Verify invoicing complies with contract terms, support CPMs in preparation of invoice materials.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Prepare contract terms compliance reports.
• Participate on monthly project reviews with Finance Managers and Project Managers.
• Regular tracking, monitoring and report preparation/sharing of WIP, AR and AP. 
• Ability to work overtime, as needed.

Qualifications & Experience:

Required Qualifications:

• 5 years of technical/administrative financial experience in a fast-paced setting.

Preferred Qualifications:

• Bachelor's degree.
• Certification in Business, Accounting, Finance or a related field of study.
• Strong understanding of project planning tools and softwares.
• Previous experience with the client billing procedures.
• Proficiency with Microsoft Office Applications particularly Word, Excel & PowerPoint.
• Experience with Oracle business system applications software.
• Ability to work under time constraints to accomplish goals and objectives, handle multiple projects for several project managers simultaneously.
• Excellent analytical skills, with a strong attention to detail.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefi