Jobs and Careers

Executive Secretary - ZR_18782_JOB

UKRemotefull_timeVerifiedPosted 31 Dec 2024

About the role

This is a remote position.

40 hour per week
Monday to Friday
9 AM to 6 PM Atlanta, GA Time
1-hour break unpaid break

Our client is looking for a highly organized Executive Assistant to support the day-to-day operations of the company’s CEO and Executive Staff. This pivotal role is often seen as the top executive's right-hand person and, by extension, a leader within the organization. Experience in performing a variety of administrative and staff support duties is essential. Extremely self-motivated with a strong work ethic and wide range of knowledge and skill of organizational procedures and policies. Employs professionalism to meet client and company needs.

Responsibilities

● Day to day direct executive support, project management or operations management.
● Acting as team communication leader and project manager ensuring efficient information sharing
● Assist with daily calendar management, task scheduling, and email correspondence.
● Conduct online research and compile email summaries based on findings.
● Attend executive meetings, ensuring accurate minute-taking, note compilation, and action point tracking.
● Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management.
● Handle office administrative tasks as directed and as necessary.
● Analyzing, streamlining and automating workflows
● Tool recommendations, data migration, set up and training
● Developing, launching and leading initiatives regarding efficiency, organization, team building, marketing, hiring, and more.
● Manage and organize internal documents, promotional materials, and digital folder structures.
● Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries.
● Long term goal planning, and breaking down those goals into achievable projects with specific steps and due dates
● Additional Tasks but not limited to:
○ Handles incoming and outgoing email for exec staff
○ Project Management
○ Scanning, filing and organization of client related materials
○ Database Management

Requirements

● Exceptional attention to detail and organizational capabilities.
● Verbal Communication via phone and email in fluent English is key
● Outstanding written and verbal communication proficiency.
● A minimum of three years of experience in an executive assistant role.
● Proficiency in MS Office Suite, especially Excel and Outlook, and GSuite/Google Docs.
● Ability to adapt and thrive in a fast-paced environment.
● Ability to multitask and manage time efficiently.

Independent Contractor Perks