Administrative Coordinator

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide comprehensive and high-level administrative support to Executive Directors, Directors, and cross-functional teams within the Precision Medicine organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

Key Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions
• Coordinate functional processes including invoicing, purchase orders, and vendor-related activities
• Arrange domestic and international travel and prepare corresponding expense reports
• Support development and formatting of slide presentations
• Perform general administrative duties, including maintaining distribution lists, contact lists, and organizational personnel records
• Organize and manage departmental administrative files and documentation
• Manage administrative aspects of relationships with external experts, vendors, and partners
• Plan and coordinate local and international meetings, including travel logistics, visitor arrangements, and accommodations
• Reserve and prepare meeting rooms, ensuring all logistics, equipment, and catering needs are met
• Organize and facilitate large on-site and off-site meetings
• Assist with special projects and initiatives as requested by Executive Directors and department leadership
• Maintain membership, subscriptions, and departmental dues
• Initiate and facilitate cross-functional meetings
• Manage timely registration for conferences, congresses, seminars, and internal events
• Provide backup administrative support to other department ACs as needed

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The organized professional we seek is a unique contributor with these qualifications.

Basic Qualifications:

• Associate’s degree and 2 years of administrative experience
  OR
• 2 years in a technical school setting with hands-on experience
  OR
• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

• Positive, proactive mindset with a solution-oriented approach
• Proficiency with Amgen systems, technologies, and platforms
• Polite, professional, and highly collaborative team player
• 5+ years of administrative support experience within Amgen is a plus, supporting large teams and varying leadership levels
• Strong written, verbal, and presentation communication skills
• Advanced proficiency in MS Excel, PowerPoint, Word, SharePoint, SAP, and Learning Management Systems
• Experience supporting remote staff
• Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams
• Strategic thinker with the ability to anticipate needs and resolve logistical challenges
• Ability to thrive in a fast-paced, deadline-driven environment
• Demonstrated discretion and professionalism in handling confidential information
• San Francisco based is a plus but not mandatory

What you can expect of us

As we work to develop treatments that tak