Accountant II

The Department of Developmental Services (DDS) is excited to offer a career growth opportunity to a motivated and talented individual for the Accountant II position to function in the Metro Regional Office located in Waltham, MA. This position will perform a full array of financial and administrative/support functions in the Metro Region’s Business Office. Primary responsibilities include but are not limited to:

DUTIES AND RESPONSIBILITIES

-Enter and process encumbrances and payments into the Massachusetts Management Accounting and Reporting System (MOSAIC) in compliance with the Office of State Comptroller, departmental policies and procedures and internal controls

-Provide administrative support to the Business Office and regional/area offices including office supplies, inventory and electronic file management.

-Assist and respond to regional and area offices related to the purchase of goods and services inquiries and requests

-Follow up and work with vendors to reconcile statements, resolve accounting, billing and payment issues in a prompt and professional manner

-Under the direction of the Accounting Supervisor and Business Manager assist in the coordination and preparation of financial documents for assigned projects and help resolve overall business office related issues

-Utilize various applications and databases such as Excel, FMIS (Financial Management Information System); Vendor Web to track, monitor and reconcile purchase orders, encumbrance and payments

-Review and maintain internal Business Office tracking tools/systems for accuracy and completeness;

-Process transactions accurately in FMIS PO database, PO Invoice Tracking and MOSAIC

-Prepare, maintain and reconcile financial documents, transactions, statements to ensure conformance with established accounting standards and procedures.

-Responsible for reconciling discrepancies and independently resolving payment issues.

-Monitor, report and reconcile expenditures/payments, encumbrances & bank balances.

-Confer with vendors, state agencies, regional/area staff concerning accounting related matters such as responding to purchase of goods and services inquiries and resolving accounting discrepancies around billing/payment matters.

-Review and process all regional and area office travel and employee reimbursements through Commonwealth’s Self-Service Time and Attendance (SSTA) system; maintain and reconcile payments

-Other duties as assigned.

PREFERRED QUALIFICATIONS:

- Ability to give written and oral instructions in a precise, understandable manner.

- Knowledge of accounting principles and practices including terminology.

- Ability to analyze data, draw conclusions and make appropriate recommendations.

- Ability to read and interpret documents such as financial reports, accounts and ledgers.

- Ability to use mathematical formulas to solve financial problems.

- Ability to interpret, follow and apply oral and written instructions.

- Ability to prepare general reports and spreadsheets.

- Ability to maintain accurate records.

- Ability to exercise sound judgement.

- Ability to exercise discretion in handling confidential information.

- Ability to establish and maintain harmonious working relationships with others.

- Ability to deal tactfully with oth