Assistant Director - San Jose

Description

REPORTS TO: Unit Director

FLSA STATUS: Non-Exempt

Department: Operations

Performance Profile Source: Youth Development Professional

Summary

Assist and support the Unit Director with overall daily operations of the designated Clubhouse, with the primary concern for programs and service delivery, supervision and training of staff, facilities management, community relations and membership administration. In the absence of the Unit Director, the Assistant Director will assume responsibility for the daily operations.

Develop and monitor program and instructional plans, using data to inform decisions and programmatic strategies.

• Build relationships with and motivate K-8 students, fostering engagement and support.
• Communicate with K-8 families regarding student performance, program participation, events, and activities
• Welcoming and Networking: Greet parents, caregivers, and participants daily with a warm and welcoming attitude, fostering positive interactions and building rapport.
• Parent and Family Engagement: Plan and organize monthly family engagement activities, such as family nights, workshops, or meetings, to foster stronger connections between the club and families.
• Collaborate with school staff to align programming, coordinate academic efforts, and support individual students
• School Leader Partnerships: Meet monthly with school leadership to foster collaboration, deepen partnerships, and discuss needs of individual students.
• School faculty alignment: Meet regularly with teachers seeking school day and expanded learning day alignment meeting the needs of students.
• Ensure successful implementation of academic support components with the curriculum team and school-day teachers.
• Quality Assurance: Regularly monitor club programs throughout the day, ensuring they meet established quality standards and align with the organization's mission.
• Program Evaluation: Conduct regular evaluations of club programs and activities to assess their impact, effectiveness, and alignment with the organization's goals.
• Staff Training: Assist in organizing and conducting regular training sessions for club staff to improve their program facilitation skills and stay updated on best practices.
• Provide necessary resources to YDPs for high quality and effective curriculum implementation, including lesson plans and materials
• Program Preparation: Review and prepare materials, equipment, and resources needed for daily club programs and activities.
• Staff Briefing: Conduct daily briefings with club staff to communicate the day's schedule, objectives, and any specific instructions or updates for program implementation.
• Lead parent orientations and meetings, encouraging participation and involvement in school and BGCSV events
• Manage student enrollment and vision database, generating membership data for reports
• Data Verification: Regularly verify the accuracy of data entered into the club's tracking systems to ensure the integrity of the information.
• Maintain accurate filing systems for easy retrieval of information, both electronically and in hard copy
• Record Keeping: Maintain organized records of daily attendance, program activities, and any incidents or notable occurrences.
• Assist site leadership team with purchases, reimbursements, and credit card reconciliation
• Receipt Management: Collect and organize receipts for all club-related expenses, ensuring proper documentation for financial records.
• Expense Review: Review weekly expense reports and compare them to the budget to identify any discrepancies or overspending.
• Translate materials from English to Spanish (if capable), including activity flyers, program schedules, and parent communications

Requirements

MINIMUM QUALIFICATIONS:

• Experience working with youth and understanding of youth development; Four-year degree from an accredited college or university, or equivalent experience
• A minimum of five years’ work experience in a Boys & Girls Club or similar organization
• Strong written and oral communication skills
• Negative TB test
• CPR and First Aid Certification
• Background check clearance
• NCLB certification required

JOB COMPETENCIES (KNOWLEDGE, SKILLS,