Administrative Assistant

Job Req ID: 106610 

Job Type: Full-time 

Work Category: Onsite 

Application Close Date: 12/02/2025 

Sponsorship: Not Available 

Compensation: $29.86 - $40.34 

 

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We are GALLO

We’re a family-owned company with a 90+ year legacy, that’s consistently recognized as a Glassdoor “Best Places to Work.” We have 130+ brands in our total alcohol beverage portfolio including wine, malt, spirits, and ready-to-drink beverages. We’re home to the #1 wine and spirits brands in the U.S. - Barefoot Wine & High Noon and are the official sponsors of the NFL, NHL, UFC, and PGA of America.

 

View our Corporate Values and Mission Statement here.

 

A Taste of What You'll Do

Are you a proactive, detail-oriented individual with a passion for supporting dynamic teams and fostering seamless operations? We’re looking for an Administrative Coordinator - Sales to join our Western Area team, where your organizational expertise and problem-solving skills will drive success across our sales office and region. This role offers an exciting opportunity to be at the heart of our sales operations, ensuring the team’s objectives are met with precision and efficiency.

 

As an Administrative Coordinator, you’ll be responsible for a wide range of tasks that keep our office running smoothly. You’ll prepare visually engaging reports and presentations, manage multiple leaders’ calendars, and coordinate travel and meetings with ease. You’ll serve as the backbone of our team, supporting sales operations, onboarding new hires, and facilitating communication across departments. Your ability to handle confidential information with discretion and build strong relationships with employees, leaders, and stakeholders will be key to your success.

 

We’re seeking someone who thrives in a fast-paced environment, is skilled at managing competing priorities, and has a knack for identifying opportunities for improvement. Your intrapreneurship mindset will shine as you take initiative, think boldly, and embrace innovation. Ownership behaviors like setting high expectations and driving accountability will empower you to make a meaningful impact.

 

In this role, you’ll enjoy variety—from managing facilities and office equipment to planning events and maintaining sanitation standards. You’ll be the go-to person for ensuring smooth daily operations, greeting visitors, organizing data, and supporting special projects. If you’re ready to bring your energy, creativity, and organizational talent to a collaborative and inclusive workplace, we’d love to hear from you. Apply now and help us elevate our Western Area sales team to new heights!

 

What You'll Need

• High school diploma or State-issued equivalency certificate plus 3 years of administrative support experience reflecting increasing levels of responsibility; OR Associate’s degree plus 1 year of administrative support experience.
• Proficient in the use of MS Word, MS Outlook, MS PowerPoint and MS Excel.
• Experience in event coordination.
• Effectively handles multiple projects and constantly shifting priorities
• Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
• Skilled in writing simple correspondence.
• Skilled in adding, subtracting, multiplying and dividing using whole numbers.
• Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation. This may be in addition to travel requirements, if applicable, as listed in this job description.
• Required to be 18 years or older. This may be in addition to other age requirements, if applicable, as listed in this job description.

 

How You'll Stand Out

• High School diploma or State-issued equivalency certificate plus 5 years of administrative support experience reflecting increasing levels of responsibility; OR Bachelor