Senior Executive Assistant

Requisition ID # 163032 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Finance

Work Type: Hybrid

Job Location: Oakland

 

 

Department Overview

 

Finance’s vision is to build and sustain leading finance capabilities to support PG&E’s vision.

 

Position Summary

 

The Senior Executive Assistant will report to the Senior Vice President (SVP), Finance & Corporate Development. You will provide support to your executive in addition to 1-2 of their direct reports based on business needs. You will gain a thorough understanding of your SVP’s functional areas; enabling you to lead and problem solve complexities as they arise. This position may lead and guide the work of other administrative support personnel with the Finance org, and mentor other administrative support personnel. All coworkers are responsible for performing their jobs in accordance with PG&E’s vision and values.

 

The position is hybrid working from your home office and in-person at the Oakland General Office or other PG&E offices occasionally, on average, 1-3 days per week or as business needs require. 

 

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. Although we estimate the successful candidate hired into this role will be placed towards the middle or entry point of the range, the actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs.

 

The Bay Area hourly rate for this position ranges from $56.73 - $90.38 

 

Job Responsibilities

 

Responsibilities typically include many or all the following: 

 

Calendaring, Scheduling & Meeting Logistics:

• Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings.

Written & Oral Correspondence:

• Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages. Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported). May monitor, sort, and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response.

Refer / Delegate / Track Questions, Actions & Issues:

• Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool, or process, communicate and report on status.

Documentation, Records Management & Filing:

• Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature. Prepare copies, arrange materials. Process distribute mail. May assist or coordinate maintaining information on intranet site. Maintain a records management system, including efficient filing system, document storage.
• Engage in PG&E’s Lean Operating System by supporting team Operating Reviews and visual management development

Coordinate Travel & Events:

• Manage all travel related aspects for individuals and groups. Arranging conference facilities, catering. Managing logistics for travel, group, and events arrangements. Create detailed itineraries. Audit/monitor for adherence to corporate travel guidelines.